Overview
Administrative Assistant Jobs in Boca Raton, Florida, USA at StevenDouglas
Our long standing client, an established single family office in Boca Raton, is seeking an Office Administrative Assistant.
This position is in the office 5 days a week. Excellent benefits are available along with Summer Fridays.
Job Purpose
The Office Administrative Assistant is responsible for supporting daily administrative functions to enhance the productivity of the office. By assisting with various clerical tasks and ensuring smooth office operations, the Office Administrative Assistant helps create an efficient and welcoming environment for staff.
Essential Duties & Responsibilities
Provide administrative support to ensure efficient office operations
Manage calendars and schedule appointments/meetings for principals and senior staff
Coordinates logistics for meetings, ensure all necessary refreshments, documents and electronic connections are prepared in advance
Assist with travel arrangements
Maintain and file records in SharePoint, ensuring data accuracy and confidentiality
Maintain kitchen and office space, to include purchasing and restocking of supplies
Monitor working order of office equipment and HVAC systems, and place service calls when necessary.
Answers phones, screen calls, and redirects as appropriate
Responsible for all incoming and outgoing mail, Fed Ex and UPS shipments
Assist with minor bookkeeping and accounting functions (back up for AP process)
Maintain confidentiality and discretion with all materials and relationships
Work closely and support colleagues as needed
Desired Skills & Qualifications
Associate’s degree.
3-5 years of experience providing administrative and executive support services
Experience with Office 365 suite, Microsoft Teams, Zoom, etc.
Proficient in MS Office suite, especially SharePoint and office equipment such as photocopier, scanner, etc.
Detailed oriented with strong organizational skills
Able to multi-task and prioritize tasks
Ability to work independently and hold yourself accountable
Pro-active attitude and take initiative
Excellent time management
Strong verbal and written communication skills
Interpersonal skills
Problem solving skills
Ability to adapt to changing situations and priorities
Ability to learn quickly, develop new skills, interact with management and co-worker and resolve challenges independently.
Title: Administrative Assistant
Company: StevenDouglas
Location: Boca Raton, Florida, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Clerical, Virtual Assistant/ Remote Admin, Data Entry), Business (Office Administrator/ Coordinator)
