Overview
Administrative Assistant Jobs in Houston, Texas, USA at Oliva Gibbs LLP
About Us
Founded in 2013, Oliva Gibbs is a client-focused law firm that specializes in serving oil and gas companies nationwide. With offices strategically located in Houston, Columbus, Lafayette, Midland and Oklahoma City, we advise a
diverse
range of clients – from Fortune 500, integrated oil and gas companies to private equity backed startups and mineral rights companies. Committed to excellence, we have ambitious 5-year goals and are actively seeking a highly motivated and capable Administrative Assistant to
join our team
in Houston, TX.
We Need Your Drive and Precision
Are you a detail-oriented, service-minded professional with strong organizational skills? As our ideal candidate, you possess a strong skillset in administrative support with experience organizing large amounts of data, handling client intake and setup in our invoicing system, tracking attorney time, running reports, and providing back-up to office administrative functions. You will thrive in a
dynamic
, small office environment where you will be part of a mid-size energy law firm positioning you for growth and development opportunities.
If you are passionate about providing a team of attorneys with invaluable support while ensuring the delivery of
exceptional service
to both internal and external clients – we want to hear from you!
Key Responsibilities
Administrative Support
Handle client/new matter intake including setup in invoicing system
Track and report on attorney hours, contractor hours, origination bonuses and sales commissions
Provide coverage in the office from 9AM-5PM daily including providing back-up front-desk support and facilities support as-needed
Support and assist legal staff as requested
Prepare reports
Download and upload large amounts of client documents
Make bank deposits
Support special projects as requested firmwide
Manage multiple clerical and legal projects at once
Provide administrative support for meetings and events
Provide backup support as needed to office administration and the marketing team
Other duties as assigned
Position Requirements
Minimum 2 years of experience in an administrative support role in a law firm or professional services environment
Proficiency in technology including the Microsoft Office Suite and time and expense systems
Experience drafting, proofreading and formatting documents
Proven track recordof the ability to adapt to new software technologies
Excellent interpersonalcommunication skills
Strong organizational skills, proven ability to multi-task, prioritize, analyze, organize, attend to detail, and follow through
Willingness to take on new tasks
Ability to handle sensitive and confidential information with discretion
Software Application Experience
Skilled in Microsoft Office Suite:
Word, Excel, Outlook and Power Point
Experience with Time & Expense Reporting Systems – Big Time experience is a plus
What We Bring
Excellent benefits including healthcare (health, dental, vision and more) and additional insurance options, flex holidays and 401K match program
Quarterly, team-based bonus system (beginning in the first full quarter of employment)
A commitment to employee satisfaction and a culture that values our employees lives inside and outside of the office with options for a hybridwork environmentand a progressive PTO policy
Core Values
Our core value…
Title: Administrative Assistant
Company: Oliva Gibbs LLP
Location: Houston, Texas, USA
Category: Administrative/Clerical, Law/Legal
