Overview
Administrative Assistant 2 Jobs in Jamesville, NY at Parks, Recreation & Historic Preservation, Office of
Full Job Description
The duties that the incumbent of the vacancy will be expected to perform. Duties Description The incumbent of the Administrative Assistant 2 position will report to the Director of Law Enforcement and will provide confidential administrative support to the Director. The incumbent will also perform duties of a confidential nature as required for the Assistant Director of Law Enforcements and various Majors, Park Police.• Reviews incoming correspondence and reports to determine significance. Prepares responses or refers correspondence to sworn members for response. • Tracks correspondence and reviews outgoing correspondence for proper grammatical usage, clarity, factual correctness, compliance with policy, program information and conformance to instructions. Ensures that appropriate background material is attached. • Answers phones and emails, responds to questions concerning police policies and procedures and refers inquiries to appropriate sworn member for response.• Designs, sets-up, enters, and maintains files, records, and spreadsheets. • Uses independent judgement to ensure assigned sworn members of the Division of Law Enforcement remain responsive, timely, and accessible per the Chief’s instructions. • Assists in purchasing office supplies and equipment. • Manages and schedules office equipment repair. • Coordinates and organizes meetings; contacts and schedules internal and external attendees, coordinates and schedules dates, rooms, and equipment, and prepares all necessary paperwork. • Manages the calendars of the Director and Assistant Director of Law Enforcement. • Arranges, coordinates and processes travel and training registrations and requirements for Director/Assistant Director and Majors as well when needed.• Makes hotel reservations, processes individual credit card transactions, completes personalized schedules for conferences, and reserves vehicles.• Creates attendee folders for each travel arrangement which includes tax exempt forms, maps, agendas, and schedules. Receives receipts for all travel expenses and processes travel vouchers and mileage forms for reimbursement.• Attends, records and distributes minutes for highly confidential departmental, policy and committee meetings and implements meeting action items.
The minimum qualifications required for this vacancy. Minimum Qualifications High school diploma or high school equivalency diploma; and three years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate’s degree in office administration, secretarial science, administrative assistance, paralegal business technology, or office technology substitutes for two years of experience.
Some positions may require additional credentials or a background check to verify your identity.
Title: Administrative Assistant 2
Company: Parks, Recreation & Historic Preservation, Office of
Location: Jamesville, NY
Category:
