Overview
Administrative Assistant Jobs in Uniondale, NY at Knockout Pest Control
Job Summary
We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for providing comprehensive administrative support to ensure efficient operations. You will be responsible for a range of tasks from managing schedules handling documents, communication with clients, assisting management in various of task and playing a crucial role in the daily employee operations of the business.
Key Responsibilities
Answer incoming phone and making outgoing calls
Schedule appointments
Following up on leads
Review Google calls
Manage time sheets
Following up with field technician to ensure paperwork for week was submitted
Assist with collections as needed
Write emails, memos, and letters and distribute them appropriately
Create and draft clear, comprehensive office procedures that streamline workflows, enhance productivity, and ensure consistency across departments.
Maintain and update records, files, and databases to ensure accuracy and easy access.
Updating and maintaining invoice platforms and billing as needed
Account receivable as needed
Fleet Management
Preparing Saturday and Monday coverage for field technicians and office staff Communicate with team members to confirm availability and relay schedule details. Make any necessary adjustments to coverage as changes arise, ensuring minimal disruption to operations.
HR duties Employee Compliance: Ensure that all employees adhere to company policies, procedures, and relevant legal regulations. Maintain up-to-date records to verify compliance with labor laws and workplace safety standards. Review and assess resumes of job applicants to identify qualified candidates. including scheduling and coordinating interviews. Onboarding and Orientation: Oversee the onboarding process for new hires, including orientation sessions and completion of necessary paperwork.
Qualifications
High school diploma/GED required, associate’s degree or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
Highly organized with excellent time management skills and the ability to prioritize projects
Working Conditions:
Work schedule: Monday- Friday with occasional Saturdays
Office environment
Benefits/Perks
Competitive Compensation
Paid Time Off
Career Growth Opportunities
Title: Administrative Assistant
Company: Knockout Pest Control
Location: Uniondale, NY
