Overview
Administrative Assistant Jobs in Pittsburgh, PA at Mackin Engineering Co
Full Job Description
POSITION SUMMARY:
Mackin Engineers & Consultants is seeking a highly organized and dependable Administrative Assistant to support our dynamic team and ensure the smooth operation of daily business functions. This full-time, office-based position plays a key role in providing administrative support across departments, maintaining accurate records, and delivering professional service to both internal staff and external clients.
ABOUT MACKIN:
Founded in 1960, Mackin is a multi-disciplinary engineering and consulting firm providing innovative solutions for public and private sector clients across Pennsylvania, Ohio, Maryland, and West Virginia. Our team is committed to integrity, quality, and excellence, and we pride ourselves on fostering a collaborative and supportive work environment.
WHAT YOU’LL DO:
Provide general administrative and clerical support across departments, including document formatting, correspondence, and data entry
Answer and direct incoming calls, greet visitors, and create a welcoming office environment
Organize and maintain physical and digital filing systems, including confidential records
Coordinate incoming and outgoing mail, packages, and postage supplies
Support scheduling of meetings, including room setup, food ordering, and clean-up
Assist in the preparation of proposals, reports, and other company documents
Schedule transportation and hotel accommodations for various departments
Track and maintain office supplies, restock common areas, and assist with light office upkeep
Help plan and execute internal events and employee functions
Collaborate with leadership to support business operations, company initiatives, and client service excellence
Assist with various corporate activities and events (e.g., event registration)
Perform other clerical tasks as needed (scanning, copying, faxing, mailing, etc.)
WHAT WE’RE LOOKING FOR:
High school diploma required; associate’s degree in business or related field preferred
1–2 years of administrative experience in a professional office environment
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong attention to detail and ability to handle multiple tasks efficiently
Excellent communication and interpersonal skills
Reliable, punctual, and able to maintain confidentiality
Comfortable working in a collaborative, fast-paced environment
WHAT WE OFFER:
Competitive salary based on experience
On-the-job training
Career growth opportunities in a collaborative environment
Comprehensive benefits package, including:
Medical, dental, and vision insurance
401(k) with company match
Paid time off and holidays
Educational assistance and professional development opportunities
EQUAL OPPORTUNITY EMPLOYER:
Mackin Engineering is an Equal Opportunity Employer committed to creating a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, veteran status, or any other characteristic protected under federal, state, or local laws.
Title: Administrative Assistant
Company: Mackin Engineering Co
Location: Pittsburgh, PA
Category:
