Overview
Administrative Assistant Jobs in Greater Montreal Metropolitan Area at Dexian
Title: Administrative Assistant
Company: Dexian
Location: Greater Montreal Metropolitan Area
Job Title – Administrative Specialist
Period – 12 months
Location – Montreal, QC
Work mode : Onsite
Job Summary:
We are seeking a detail-oriented Senior Administrative Specialist with 5-8 years of experience to handle day-to-day operational support across specialized functions. This role ensures seamless execution of programs, projects, and processes using IT systems, while preparing reports and maintaining records to drive informed decision-making. Ideal for dynamic environments in Project Management, EHS, IT, or similar units.
Key Responsibilities:
- Execute all day-to-day functional and specific operations, leveraging IT systems for efficiency and accuracy.
- Prepare specialized routine reports, correspondence, and statistics to support organizational decision processes.
- Maintain comprehensive records and filing systems; type and/or enter data into computer systems, including MS applications or specialized software packages.
- Complete routine reports to facilitate decision-making in assigned areas.
- Administer programs, projects, and/or processes specific to the served organizational unit.
Qualifications & Experience:
- 5-8 years of progressive experience in administrative, operational, or support roles within settings such as EHS, R&D, Marketing, IT, Sales, Legal, Project Management, HR, Finance, or Customer Services.
- Proven proficiency in MS (Word, Excel, PowerPoint, Outlook) and specialized software (e.g., ERP systems, project management tools like MS Project or Asana).
- Strong organizational skills with experience in data entry, record-keeping, and report generation.
- Excellent attention to detail, time management, and ability to handle routine tasks independently.
- High school diploma required; Associate's or Bachelor's degree in Business Administration, Office Management, or related field preferred.
Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the Canada, Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.
Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
Dexian will on request provide accommodation for disabilities to support your participation in all aspects of Recruitment, Assessment and selection process.
