Overview
Administrative Assistant Jobs in Santa Monica, CA at Universal Music Group
We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
How we LEAD:
Business & Legal Affairs is looking for an Administrative Assistant who has superior attention to detail, great organizational skills, the ability to meet tight deadlines and juggle multiple critical requests. The Assistant will support two or more attorneys handling transactional matters for UMG Corporate and Polygram Entertainment. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is important. Must be punctual, very efficient and highly attuned to the smallest of details, as well as being able to multi-task and work on tight deadlines in a high-pressure environment is crucial. A “can-do” attitude is essential. Interest in music and music documentaries is desirable.
How you’ll CREATE:
Arrange Zoom, in-person meetings and conference calls
Update calendars
Maintain project charts, summarize material agreement terms
Manage contract process and tracking charts
Book travel, accommodations, & transportation
Maintain a strong working knowledge of employees, other departments, labels, artists, and important external contacts
Work closely with other administrative assistants
Research as requested (e.g., festivals, artists, projects, etc.)
Regular meeting prep, coordination, and notes
Promptly address any IT issues
Interact Finance and help process invoices
Create and send grammatically/punctually correct internal/external company communication
Submit monthly expenses, reconciliation, and processing such as travel & entertainment expenses
Order office supplies, make restaurant reservations
Additional duties as assigned
Bring your VIBE:
Minimum 1 year of experience as an Administrative Assistant, receptionist and/or previous intern experience
Minimum 1 year of experience booking travel, calendar management
Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management
Ability to interact comfortably and effectively with external partners and clients
High attention to detail, excellent follow-through, problem-solving and organizational skills
Self-starter, proactive, and resourceful
Flexible – able to adjust to changing priorities, and able to multi-task
Prompt, punctual and on top of all tasks
Excellent time management skills
Excellent written and verbal communication
Strong proficiency and working knowledge of Microsoft Office Products
Creative and Technical skills a plus (Adobe Creative Suite, Keynote, SharePoint, Box)
Ability to sit and stand for long periods of time
Bachelor’s Degree preferred
Interest in Film and TV and basic knowledge of key players in music documentary world (e.g., networks, streamers, directors, etc.)
Interest in Music and basic knowledge of major labels / artists / award shows / festivals / etc.
Perks Playlist:
Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
Comprehensive medical, dental, vision, and FSA options, as well as:
100% coverage for out-patient mental health services
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
A lifetime fertility support allowance of $30,000 to plan participants
Student Loan Repayment Assistance and Tuition Reimbursement
100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
Variety of ways to prioritize much-needed time away from work including:
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent
Check out our full overview of benefits on the
Perks Playlist page
of the career site.
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.
Universal Music Group is an Equal Opportunity Employer
We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.
For more information, please click on the following links.
E-Verify Participation Poster:
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E-Verify Right to Work Poster:
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Job Category:
Business & Legal Affairs
Salary Range:
$24,935 – $61,600
The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.
Title: Administrative Assistant
Company: Universal Music Group
Location: Santa Monica, CA
