Overview
Administrative Assistant Jobs in Alhambra, California, USA at AHMC HealthCare
Join to apply for the Administrative Assistant role at AHMC Health Care
AHMC provides management services to several medical centers, ensuring quality healthcare services. The Administrative Assistant provides administrative support to the Senior Executive Vice President and the Corporate team in performing diversified administrative functions, which includes the maintenance of confidential records.
Responsibilities
Maintains confidential records and correspondence in an accurate and efficient manner.
Responsible for maintaining the Senior Executive Vice President’s calendar and provides timely updates of any changes.
Prepares, tracks, and maintains any received requests, keeping the Senior Executive Vice President informed of the status of each request.
Develops various reports/spreadsheets for assigned projects.
Coordinates meetings, schedules, and maintains documentation for various programs and projects.
Assists the Corporate team with different projects, including taking minutes at various meetings.
Maintains the monthly meeting agenda and compiles meeting information and handouts.
Prepares agenda items and action plans for follow-up items as needed.
Reconciles and processes checks requests, expenditures, and invoices for payment in a timely manner.
Prepares and submits monthly expenditures for the Senior Executive Vice President.
Maintains inventory of department supplies and orders approved expenditures.
Purges corporate documents and coordinates the transfer to storage as needed.
Issues s for timekeeping and parking access.
Abides by Code of Conduct and HIPAA compliance.
Understands and complies with all policies and procedures.
Interacts with all levels of employees at all facilities with professionalism, courtesy, and excellent customer service.
Qualifications
Bachelor’s degree in business preferred.
1-2 years’ experience as an administrative assistant in a healthcare environment preferred or 2-3 years performing administrative duties.
Must be computer literate and proficient with Microsoft Outlook, Word, Excel, and PowerPoint.
Must have excellent communication, teamwork, and customer service skills.
Knowledge of HIPAA and privacy regulations.
Ability to communicate effectively with internal and external resources.
Ability to work independently and maintain confidentiality at all times.
Must possess excellent human relation skills and critical thinking skills.
Possess strong organizational skills with the ability to multi-task and prioritize workload.
Ability to interpret, prepare, and present reports to management in both written and oral formats.
Ability to make presentations and provide training education to staff and management.
Accountability
The incumbent is responsible for maintaining confidentiality and complying with all company policies and procedures, as well as local, state, and federal laws.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Hospitals and Health Care
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Title: Administrative Assistant
Company: AHMC HealthCare
Location: Alhambra, California, USA
Category: Administrative/Clerical (Healthcare Administration), Healthcare (Healthcare Administration)
