Overview
Administrative Assistant Jobs in San Diego, California, USA at Kleege
Join to apply for the Administrative Assistant role at Kleege Enterprises
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Duties
Answering phones, directing callers to proper department, and taking detailed messages.
Incoming Mail:
Open, Sort, Distribute
Mail Outgoing: checks/correspondence
Scanning Receivable/Deposit Checks
Filing Invoices & Employee Documentation
Ordering Office Supplies, Blank Checks, Envelopes
General Office Tasks & Organization
Creating Deposit Slips & In-Branch Bank Deposits; trips to various banking institutions.
Assisting with Rental Tenant Communication and Account Reconciliation
Processing Rental Tenant Move-In/Move-Out Paperwork
Communicating Availability and Rental Details to Prospective Lessees
Running Reports and Background Checks for Applicants
General Cross-Training to Assist Office Staff
Filing, scanning, and copying sensitive documents
Executive assistant duties – ranging from scheduling appointments to booking hotels/transportation.
Assisting property managers with marketing efforts
Handle and coordinate active calendars
Schedule and confirm meetings
Ensure file organization based on office protocol
Provide ad hoc support around office as needed
Qualifications
High School Graduate or GED
Minimum 1 year in Administrative Assistant/Secretary experience. Property Management Admin Experience a plus.
Fluent in English and Spanish
Strong interpersonal, customer service and communication skills
Ability to multitask
Proficient in Microsoft Office suite
Proficient in typing
Proficient in basic math
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
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Title: Administrative Assistant
Company: Kleege
Location: San Diego, California, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Admin Assistant, Clerical, Virtual Assistant/ Remote Admin)
