Overview
Administrative Assistant Jobs in Portland, ME at Ethos Carpentry
Job Summary
Ethos Carpentry is looking for an organized, dependable Administrative Assistant to join our team. This position will work closely with our Director of Operations and help keep the day-to-day administrative side of our construction company running smoothly.
Responsibilities may include:
- Answering and responding to phone calls and emails
- Scheduling appointments
- Helping manage calendars
- Organizing project files, photos, and documentation
- Assisting with scheduling and other office software
- Entering and organizing invoices, receipts, and job information
- Collecting subcontractor W-9s, insurance certificates, and other paperwork
- Helping with employee timecards and documentation
- Following up with clients, subcontractors, and vendors
- Preparing and organizing paperwork for new and existing projects
- General office organization and administrative support
We’re looking for someone who is:
- Extremely organized and detail-oriented
- Dependable and able to follow through
- Comfortable with computers, email, and spreadsheets
- A strong communicator
- Able to prioritize multiple tasks
- Positive and comfortable working as part of a small team
- Construction or office-management experience is a plus, but not required
Schedule:
Approximately 12-20 hours per week to start, with the potential for additional hours as the position grows.
Location: Greater Portland, Maine. Although the day-to-day will be remote, we are looking for someone who is part of the local community and able to attend team events a couple times a year.
This is a great opportunity for someone who enjoys organization, helping a team stay on track, and would want to be part of a growing local construction company. We hope to hear from you!
Pay: $18.00 – $24.00 per hour
Benefits:
- Flexible schedule
People with a criminal record are encouraged to apply
Work Location: Remote
Title: Administrative Assistant
Company: Ethos Carpentry
Location: Portland, ME
Category:
