Overview
Administrative Assistant Jobs in Jacksonville, FL at Vaco by Highspring
Title: Administrative Assistant
Company: Vaco by Highspring
Location: Jacksonville, FL
Vaco of Highspring is hiring a full time administrative assistant for a busy CPA firm in Jacksonville FL. This role is onsite and looking for someone to start ASAP. There is room for growth.
Position Summary
We are seeking a detail-oriented and highly organized Administrative Assistant to support a busy professional services office. The ideal candidate will possess strong administrative skills, excellent communication abilities, and proficiency in Microsoft Office applications. This role requires a dependable professional who can manage multiple priorities, maintain accuracy in business correspondence, and support office operations through effective use of technology and firm management software.
Location: Southside of Jacksonville, FL
Employment Type: Full-Time, Onsite
Hours: Mon-Fri 8am to 5pm
Compensation: $18.00 – $24.00 per hour, based on experience
Key Responsibilities
- Prepare, edit, format, and distribute professional business correspondence and documents.
- Manage emails, calendars, notifications, and administrative communications.
- Provide administrative support to office leadership and staff.
- Maintain accurate records and organize electronic files.
- Assist with client communications and follow-up activities.
- Utilize firm management and CRM software to track activities, manage workflows, and maintain data accuracy.
- Coordinate schedules, meetings, and administrative projects.
- Support general office operations and ensure tasks are completed efficiently and accurately.
Required Qualifications
- Proficiency in Microsoft Word, Excel, and Outlook.
- Strong document formatting and business correspondence skills.
- Excellent attention to detail and organizational abilities.
- Strong verbal and written communication skills.
- Ability to learn and effectively use cloud-based CRM and firm management software.
- Ability to manage multiple priorities in a fast-paced environment.
- Professional demeanor and commitment to excellent client service
Preferred Qualifications
- Previous administrative assistant, executive assistant, office coordinator, or related administrative experience.
- Experience working with CRM, accounting, legal, financial services, or professional services software systems.
- Strong computer skills and adaptability to new technology platforms.
Ideal Candidate
The successful candidate is professional, dependable, technically proficient, and capable of producing polished business communications while supporting the daily administrative needs of a growing professional services firm.
By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.
Desired Skills and Experience
Proficiency in Microsoft Word, Excel, and Outlook.
Strong document formatting and business correspondence skills.
Excellent attention to detail and organizational abilities.
Strong verbal and written communication skills.
Equal Opportunity Notice
Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [email protected] .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
Representation Notice
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring’s client.
Privacy Notice
Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR and UK GDPR may access our policies here.
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
· the individual’s skill sets, experience and training;
· licensure and certification requirements;
· office location and other geographic considerations; and
· other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).
