Overview
Administrative Assistant Jobs in Oak Harbor, WA at Absolute Pest Control LLC
Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office and field operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization committed to excellence. Pest control experience is not required. We are looking for someone who shows up reliable and on-time, communicates wells, stays organized, and is comfortable learning new systems.
Duties
- Answer incoming calls and assist customers with basic questions with professional phone etiquette.
- Perform data entry and maintain accurate records using spreadsheets and productivity software such as Microsoft Office and Word processing tools.
- Coordinate calendar management and schedule appointments for team members, ensuring efficient time management.
- Handle office management tasks including filing, organizing documents, proofreading correspondence, and maintaining office supplies inventory.
- Provide customer support by responding promptly to client inquiries, supporting client communication efforts, and assisting with administrative tasks related to client accounts.
- Utilize technical proficiency in computer literacy and office software to streamline workflows, improve productivity, and support daily operations.
- Assist with personal assistant duties when needed, supporting team members with various organizational tasks.
Experience
- Proven clerical experience in an office setting with a strong background in administrative support roles.
- Excellent written and verbal communication skills
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with familiarity with spreadsheets and data entry processes.
- Experience with GorillaDesk is a major plus, but is not required.
- Experience with other scheduling, CRM, dispatching, field-service, or customer-management software is also valuable.
- Experience managing phone systems and providing excellent customer service in person or over the phone.
- Experience in Account Receivable also a plus.
- Strong organizational skills with the ability to prioritize tasks efficiently while maintaining attention to detail.
- Previous experience in office management or as a personal assistant is preferred but we are willing to train the right person.
- Ability to work independently while also being part of a small team.
- Reliable attendance and punctuality
Pay: From $29.00 per hour
Expected hours: 40.0 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Administrative Assistant
Company: Absolute Pest Control LLC
Location: Oak Harbor, WA
Category:
