Overview
Administrative Assistant Jobs in Cincinnati, Ohio, USA at Aquarius Staffing
Would you like the opportunity to get your foot in the door with a reputable organization based here in the Cincinnati area? Don’t miss your chance and apply now!
What you will be doing as the Administrative Assistant:
Maintains all tenant, contractor and property files and documentation including leases, insurance certificates, and invoices, etc.
Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external partners on a range of issues; organizes and facilitates meetings, conferences, and other special events, as required.
Explains policies and rules in an understandable manner.
Answers questions and works to resolve resident complaints whenever possible.
Assists residents with completing forms, requests for keys, lock changes, and problems with neighbors.
Collects, enters, and updates data to maintain department records and databases; establishes and maintains files and records in the required electronic management system.
Monitors vendor contracts and coordinates with appropriate parties to determine contract renewal disposition; receives and reviews vendor invoices; ensures proper documentation is received to process vendor payment in a timely manner; coordinates and handles any discrepancies in the payment process.
Assists in leasing apartments and prepares packets of information for prospective customers.
What you will need as the Administrative Assistant:
Five (5) years administrative support services experience.
Associate degree in business management or a related field or an equivalent combination of education and experience.
Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as residents, external clients, and vendors.
Must have the ability to manage a variety of assignments simultaneously.
Ability to work in a fast-paced environment and prioritize multiple tasks.
Excellent writing skills with a comprehensive knowledge of composition, grammar, punctuation, and spelling.
Demonstrated ability to maintain confidentiality.
Demonstrated knowledge of PC-based software applications (Microsoft Word, Excel, and Outlook).
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Title: Administrative Assistant
Company: Aquarius Staffing
Location: Cincinnati, Ohio, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration, Data Entry)
