Overview
Administrative Assistant Jobs in Palm Beach Gardens, FL at AKEL HOMES
ADMINISTRATIVE ASSISTANT
Full-Time | Palm Beach Gardens | Land Development Department
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SUMMARY
Akel Homes, an award-winning South Florida homebuilder, is seeking an experienced Administrative Assistant to provide high-level administrative, organizational, and project-support functions to the Vice President of Land Development. This role is responsible for keeping the Vice President and Land Development Department organized, informed, and on track across multiple projects, deadlines, documents, contracts, and stakeholders.
The successful candidate will be highly organized, detail-oriented, proactive, professional, and capable of managing multiple priorities simultaneously. The position requires strong administrative proficiency, excellent follow-through, and the ability to maintain accurate information and documentation while proactively identifying outstanding items and ensuring matters are followed through to completion.
Previous experience in land development, construction, civil engineering, architecture, planning, zoning, or other technical development fields is not required. The ideal candidate will have strong administrative experience and the ability and willingness to learn the terminology and general workflow of land development.
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DUTIES AND RESPONSIBILITIES
Executive & Administrative Support – Provide comprehensive administrative support to the Vice President of Land Development, including managing calendars, schedules, appointments, deadlines, meetings, and important project milestones.
Planning & Organization – Keep the Vice President organized and informed by maintaining orderly files, calendars, trackers, action-item lists, and current project information across multiple concurrent development projects.
Meeting Coordination & Follow-Through – Coordinate meetings, prepare agendas and supporting materials, document action items, and proactively follow up with responsible parties to ensure outstanding matters are completed.
Project Tracking – Develop and maintain project tracking logs, spreadsheets, status reports, and action-item lists; track key dates, milestones, submissions, approvals, deliverables, and unresolved issues.
Contract & Agreement Administration – Assist with the administrative management of contracts, agreements, purchase orders, proposals, scopes of work, change orders, amendments, and related documentation; track items from initial request through execution, expiration, renewal, and closeout.
Document Management – Organize and maintain electronic and physical project files, including plans, drawings, reports, permits, approvals, correspondence, agreements, plats, studies, and other project records; ensure current versions are readily identifiable and accessible.
Correspondence & Reporting – Prepare and organize correspondence, memoranda, reports, presentations, spreadsheets, logs, and other administrative documents, as well as information needed for management meetings and project reviews.
Coordination & Communication – Serve as an administrative point of coordination between the Vice President and consultants, contractors, attorneys, governmental agencies, and internal departments; coordinate information requests, submissions, responses, approvals, and deliverables.
Administrative Follow-Up – Identify outstanding items, upcoming deadlines, required decisions, and pending deliverables and bring them to the Vice President’s attention; consistently follow matters through to completion.
Confidentiality & Professionalism – Maintain confidentiality of sensitive development, acquisition, contractual, financial, and company information while communicating professionally with executives, consultants, contractors, attorneys, engineers, governmental personnel, and other stakeholders.
Systems & Records – Assist with maintaining accurate project information in applicable document-management, project-management, accounting, and other company systems.
Additional Duties – Perform other related administrative duties as assigned by management.
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EXPERIENCE AND SKILLS
Required Qualifications
- Exceptional organizational and time-management skills with strong attention to detail.
- Ability to manage multiple priorities, deadlines, documents, and follow-up items while maintaining accurate records.
- Strong written and verbal communication skills with a professional demeanor.
- Proficiency in Microsoft Office, particularly Outlook, Word, and Excel; ability to maintain spreadsheets, logs, and trackers.
- Strong follow-through, sound judgment, and the ability to work independently while supporting a senior executive.
- Ability to handle confidential and sensitive information with discretion.
Preferred Qualifications
- High School Diploma
- Minimum of (3) years of experience in an administrative assistant, office administrator or similar assistant role.
- Familiarity with real estate development, construction, engineering, planning, or related fields is a plus, but is not required.
- No prior land development, construction, engineering, architecture, or planning experience is required; the ability and willingness to learn is valued.
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WORK ENVIRONMENT
· Palm Beach Gardens corporate office with regular interaction with the Vice President of Land Development team, accounting and the entire Akel team.
· Occasional participation in project meetings, site visits, inspections, conference calls, and other project-related activities as needed.
· Fast-paced environment with multiple projects, deadlines and priorities progressing simultaneously.
· Frequent communication with consultants, contractors, governmental agencies, and internal company personnel.
· Professional environment requiring discretion when handling confidential company, contractual, acquisition, and project information.
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WHY AKEL HOMES?
· Private Builder Advantage – Work closely with leadership in a collaborative and agile environment.
· Culture of Excellence – Be part of a team committed to quality, integrity, and delivering exceptional homes.
· Impact – Play a key administrative role in supporting the development of communities and the successful delivery of residential projects.
· Growth Opportunities – Expand your expertise within a dynamic and growing organization.
· People-First Environment – Join a team that values collaboration, accountability, and professional development.
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BENEFITS & PERKS
· Comprehensive health benefits including medical, dental, vision, and supplemental options.
· 401(k) retirement savings plan.
· Paid time off including vacation, sick days, and major holidays.
· Team-building events, company outings, and networking opportunities.
· Opportunities for professional growth and career advancement.
· Supportive and collaborative company culture.
Pay: $22.00 – $25.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Paid time off
Work Location: In person
Title: Administrative Assistant
Company: AKEL HOMES
Location: Palm Beach Gardens, FL
Category:
