Overview
Administrative Assistant Jobs in Bogotá, Capital District, Colombia at Omnicom Global Solutions Colombia
Title: Administrative Assistant
Company: Omnicom Global Solutions Colombia
Location: Bogotá, Capital District, Colombia
You are the consummate organizer—the person others rely on to keep complex initiatives moving smoothly. You thrive in fast-paced environments with competing priorities, constant change, and multiple stakeholders. You anticipate problems before they occur, solve them with tact and diplomacy, and keep people on track by thinking two steps ahead. You are the glue that holds teams, projects, and communications together.
This role blends executive-level administrative support with coordination, providing operational, communication, data, and project management support across leadership, internal teams, and all-agency initiatives.
Key Responsibilities
- Organize, update data, and maintain data, information, and resources across multiple systems and platforms
- Perform additional data entry as necessary
- Update existing templates for weekly, monthly, and quarterly celebrations, communications, and agency updates
- Create new templates when and where necessary to streamline processes
- Draft communications and compose first drafts of all-agency emails as needed
- Send and respond to monthly and quarterly emails related to ongoing social and engagement activities
- Send and update all-agency meeting holds on calendars as necessary
- Draft and send agendas for weekly all-agency meetings
- Provide project-management-style support for internal all-agency meeting presentations
- Work with Business Support Coordinators regarding all-agency events
- Provide ideas and recommendations to improve efficiency and streamline processes
- Provide general team support and additional support as needed
- Connect with other support staff to ensure executive calendars are planned, aligned, and free of conflicts
- Ensure executives have sufficient time to complete meeting preparation and assist with material development as needed
- Set up conference calls and video conferences, reserve conference rooms
- Work closely with executives to ensure pressing tasks are handled in a timely manner and assist where possible
- Follow up regularly with executives to review to-do lists and incorporate new priorities
Who you are
- Bachelor’s degree or equivalent experience required
- Minimum of 1-2 years of administrative experience supporting mid- to senior-level management
- Excellent verbal and written interpersonal communication skills, with the ability to work effectively with employees and external clients at all levels
- Strong multitasking abilities while maintaining a high level of organization and attention to detail
- Excellent follow-up and follow-through skills
- Ability to handle sensitive and confidential information with a high degree of discretion
- Advanced proficiency in Microsoft Office Suite
- Working knowledge of video conferencing platforms such as Zoom, WebEx, Microsoft Teams, and similar tools is mandatory
Benefits
- Contribute to a culture of operational excellence.
- Work on high-impact projects.
- Dynamic and collaborative environment with professional growth opportunities.
- Flexible work environment with a strong work–life balance.
- Stability and wellness programs, including: Private health insurance support, employee fund
- Additional paid time off, including half a day off on your birthday 🎉
- Hybrid work model
