Overview
Administrative Assistant Jobs in Irvine, CA at SingerLewak LLP
Title: Administrative Assistant
Company: SingerLewak LLP
Location: Irvine, CA
SingerLewak is a Top 100 accounting and consulting firm in the west region. Serving clients since 1959, SingerLewak has developed a reputation for excellence and expertise in the accounting and management consulting industry. Providing the services of a large firm with a blended environment of practices, services and industry specializations, SingerLewak continues to demonstrate renowned industry leadership year-over-year. The firm takes pride in client service and professional and personal advancement, as demonstrated by our SL forward program which promotes a culture of learning and growth through targeted development and leadership programs and SL Cares, together with a continual focus on client service and technological evolvement.
Responsibilities
Proactively provides daily support for Partners and Managers
Maintains electronic files of records and correspondence (Cloud based e-filing and document management). Locates files (past and current) for partners and staff
Manages multiple Outlook calendars, contacts, and other delegations. Schedules and arranges meetings – virtually and/or live-in-person (requiring further in-office preparations and conference room set-ups), and may be asked to take notes/minutes
Enters time and expense reports on behalf of Partners/Managers or department staff, processes billing to specifications and distribute invoices
Answers incoming calls on a rotation basis
Signs on behalf of superior, as delegated, his or her name to correspondence, requisitions, vouchers, and other forms of consequence via SafeSend
Circulates reports to department staff to gather updates containing results that tend to establish precedents, and organizing/saving back-up correspondence for future reference
Preparation of engagement letters, Manage SafeSend
Assists with billing and collection
Prints tax returns for preparers
Makes post office errands as needed
Knowledge, Skills & Abilities
Ability to effectively manage aggressive deadlines and timelines
Knowledge of office etiquette, methods and procedures
Ability to operate office equipment – all-in one printer/scanners, laptops & computers, e-fax
Strong verbal and writing skills
Strong organizational skills
Ability to maintain confidentiality
Proficient in Microsoft Office Tools (WORD, EXCEL, Outlook)
Qualifications
Two (2) years of clerical experience, organization, coordination, and performance of duties at a responsible level
Community college or University graduation preferred (or work experience equivalent)
Typing skills of 50+ WPM
Experience working in CPA firm preferred
$23 – $29 an hour
SingerLewak is an affirmative action-equal opportunity employer and complies with all applicable federal, state and local laws regarding recruitment and hiring. All qualified applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category protected by applicable federal, state or local laws.
