Overview
Administrative Assistant 4: Innovation and Technology Office-Hybrid Jobs in United States at Orchestrate Consulting Group
Title: Administrative Assistant 4: Innovation and Technology Office-Hybrid
Company: Orchestrate Consulting Group
Location: United States
Orchestrate Consulting’s mission is to help job seekers access carefully coordinated opportunities that match their career goals. We are not a staffing firm or agency. Orchestrate Consulting does not hire for these roles—we curate and validate them from verified employers.
Salary : $55,596.00 – $74,748.00 Annually
Location : Thurston County – Olympia, WA
Job Type: Full Time – Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2026-05988
Department: Employment Security Department
Division: Information Technology Services Division
Opening Date: 07/24/2026
Closing Date: 7/31/2026 11:59 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevity step
Description
This is a hybrid position, and the incumbent will be required to report to the office in Olympia at least once per week.
The salary listed above includes the scheduled 2% general salary increase that goes into effect on July 1, 2026.
Administrative assistants are the backbone of our agency, and in this role, we rely on you to be a steady, positive influence who ensures daily operations run smoothly. The ideal candidate is a confident, highly organized professional who excels at leading administrative functions and representing the Innovation & Technology Services Division with professionalism and sound judgment.
They bring at least one year of experience directing or guiding others and have a strong track record of managing complex office operations in a fast-paced, service-driven environment. They are skilled at coordinating workflows, improving processes, and ensuring smooth daily operations. They are also adept at facility planning, purchasing, inventory management, HR-related procedures, and recruitment coordination, serving as a reliable point of contact for I&T staff and agency partners.
This candidate thrives in a collaborative environment, anticipates operational needs, and contributes to division-wide strategic and process improvement efforts. They take initiative, lead with professionalism, and help standardize administrative practices to support the mission and priorities of ESD’s Innovation & Technology Services Division.
Duties
Manage Administrative Operations And Coordinate Administrative Support. Tasks Include
- Responsible for daily and routine administrative operations activities and communications, monitors information, requests, and internal assignments to ensure timely completion; lead and assist in administrative projects and budget process assignments
- Prepare, proofread, review, and manage correspondence on behalf management for unit, division, agency; and public release; responsible for collecting and maintaining all requisite receipts; and documentation to ensure proper agency, state and federal audit and reporting standards are met
- Budget, organize, schedule, manage, and coordinate employee engagement and training events and functions, including events that may exceed several hundred attendees: responsible for event facility arrangements and logistics; prepare and distribute agendas, handouts, Years of Service (YOS) awards/gifts, and training materials
Provide Human Resources Administrative Support. Tasks Include
- Consult with Management Analyst on human resources actions; ensure personnel actions and HR processes are performed in compliance with policies and procedures
- Maintain confidentiality for HR related items
- Prepare, process, and assist in tracking all evaluations, personnel, and position actions; inform management about deadlines and policies related to personnel and position actions processes and procedures; correctly complete HR paperwork (i.e., recruitments, on-boarding, and off -boarding, evaluations, position descriptions, personnel actions, etc.) in a timely manner.
Provide Fiscal Administrative Support. Tasks Include
- Research operating procedures with other agencies, establish procedures and development for improved administrative methods
- Assist with budget preparation, monitoring, and projections. Prepare monthly expenditure reports on office and facilities supplies for I&T
- Assist in the development of I&T spending plans. Create and monitor on-going spending working directly with ESD budget and fiscal staff
To request a detailed position description, click here.
Qualifications
- Five (5) years equivalent education/experience based on the competencies below
- OR One (1) year as an Administrative Assistant 3
- OR Two (2) years as an Administrative Assistant 2
- OR High school diploma or #OrchestrateConsultingGroup
