Overview
Administrative Assistant Jobs in Manila, National Capital Region, Philippines at Fragomen
Title: Administrative Assistant
Company: Fragomen
Location: Manila, National Capital Region, Philippines
Responsibilities
Job Description
Prepares application documents for execution/submission.
Checks to ensure that supporting documents for applications are in order and advises relevant party or parties if they are not in order.
Prepares relevant vouchers and billing instructions for payment of government fees.
Prepares internal memos for collection and/ or return of documents/passports.
Ensure all PINs for disbursements are accurately captured.
Working with Finance to review caseworker reports to ensure that cases that are ready to be billed are timely actioned.
Ensure all government receipts that need to be provided to the client as part of the invoice are uploaded in Fragomen Connect.
Managing petty cash reports.
In charge of the Liaison Officer’s reimbursement regarding case payment (government receipt)
Training/coaching new staff members on case admin-related tasks
Identifying any process improvement related to admin processes and suggesting to the Management team
Other ad hoc administrative duties as they arise.
Qualifications & Experience
Diploma in any discipline, with at least 4-5 years’ relevant working experience
Excellent Microsoft Word and IT skills, including knowledge of a range of software packages.
Reliable and conscientious with a good eye for detail.
Ability to work with multiple team members simultaneously at any given time
Good communication skills, organization skills & time management skills.
Ability to work under pressure.
Demonstrates the ability and flexibility to prioritize and balance competing demands and meet deadlines in a high-volume professional services environment.
Strong client service mentality.
Proactively takes responsibility for all delegated work and projects and follows through to completion
Demonstrates ability to act under action with limited supervision, and as a team player.
Demonstrates commitment to excellence in the workplace.
Ability to contribute to positive work environment
All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This includes verifying the candidate’s identity, confirming legal authorization to work in the location for the offered position, and conducting a comprehensive background check incompliance with local regulations.
