Overview
Administrative Assistant Jobs in Ballymena, Northern Ireland, UK at Hays Business Support
Position: Administrative Assistant (4 days) – Ballymena
Your new company
Please read the following job description thoroughly to ensure you are the right fit for this role before applying.
A large public sector organisation based in Ballymena
Your new role
Maintaining diaries and scheduling meetings, screening telephone calls and emails, respond to routine internal correspondence and prepare outgoing mail taking appropriate actions as required.
Word processing, maintenance of spreadsheets and databases, PowerPoint presentations, photocopying and scanning, localised filing systems and dealing with general enquires from the public
Devise and maintain office systems to deal with the flow and storage of files and information both electronically and hard copy in compliance with auditing procedures.
Attend meetings, as required, to take notes, compile and agree minutes, noting attendance and follow up to identify/prioritise and action matters which require attention.
Coordinate courses/seminars and take lead responsibility for booking venues/accommodation, arrangement of catering/equipment/travel and responsible for delegate registration.
Support the team to comply with Council financial systems, e.g. processing orders, coding invoices, setting up new codes and ensuring invoices processed by payment deadlines.
Deal with queries from the public and relevant stakeholders in
respect
of areas of service delivery
Assist with the production and delivery of all related publications,
promotion
material, online content and awareness events, liaising with the Procurement Service in relation to the purchase and production of marketing and promotional material and be responsible for stock control.
What you’ll need to succeed
5 GCSEs to include English Language and Maths (grade C or above) or equivalent qualifications to demonstrate literacy and numeracy
The ability to deal efficiently with large volumes of work
Successfully prioritising competing demands
A qualification that demonstrates competency in working with office technology ie Word Processing or Typewriting
Working experience
with Microsoft Office applications including Word, Excel, PowerPoint and Outlook.
What you’ll get in return
£13.73 per hour
Part-time (29.6 hours)
Based in Ballymena
Temporary on a month-to-month basis
What you need to do now
If you’re interested in this role, click ‘
apply now
‘ to forward an
up-to-date
copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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Title: Administrative Assistant
Company: Hays Business Support
Location: Ballymena, Northern Ireland, UK
Category: Administrative/Clerical (Office Administrator/ Coordinator, Clerical, Data Entry)
