Overview
Administrative Assistant Jobs in Tampa, FL at WestRock Company
Title: Administrative Assistant
Company: WestRock Company
Location: Tampa, FL
General Information
Job ID
ATR49955
Posting Job Title
Administrative Assistant
Locations
FL Tampa
Employment Type
Full Time
Date Posted
27-Mar-2025
Relocation Support
No
Description & Requirements
Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of integrity, respect, accountability and excellence, we use leading science and technology to move fiber-based packaging forward.
The Opportunity
As an Administrative Assistant, you will support the Operations Manager, Maintenance, Office Manager, and other staff with accounts payable functions, including daily entering and tracking requisition, requests for purchase orders, with follow up through job/order completion and processing the payable invoices. You will be responsible for research and follow-up with vendors and to obtain invoices or provide payment status when needed. You will compile and enter month end journal entries to account for all costs incurred as part of the End of Month process. In addition, you will perform other duties assigned, including project-related work to support various functions such as safety, quality, cost savings and data integrity.
How You Will Impact Smurfit Westrock
Perform basic accounting tasks including accounts receivable, accounts payable and/or general ledger duties.
Performs all A/P processing, research and investigation including vendor set ups as required, initiation and processing of vendor PO’s, receiving and entering invoices into the financial system and maintaining all purchasing card transactions
Answer and screen phone calls.
Cross functional office role. Will assist with daily scale operations or Office Manager duties as needed.
Assist Team by producing weekly shipment list for all inbound and outbound loads.
Data entry into multiple operating systems for safety, financial, environmental, and other components of the business.
Tracks, records, pays all vendor payments through Concur and JDE.
Places orders through vendors for office and operations.
Participation in all Safety Engagement activities
Sends all Monthly Reporting to Suppliers
Ensures all Vendor COI and Indemnity forms are Valid.
Assists in the month end closing process.
Active participant in the Health and Safety programs of WestRock.
Performs Other Job Duties As Needed.
What you need to succeed:
High School diploma or G.E.D. with equivalent experience
Strong Microsoft skills with Excel proficiency
Strong interpersonal and customer service skills
Excellent written and verbal communication skills
Demonstrated successful track record of effective problem-solving
Ability to set priorities, achieve deadlines, and manage multiple tasks at the same time
Demonstrates strong organizational and time management skills
What We Offer
Corporate culture based on integrity, respect, accountability and excellence
Comprehensive training with numerous learning and development opportunities
An attractive salary reflecting skills, competencies and potential
A career with a global packaging company where Sustainability, Safety and Inclusion are business drivers and foundational elements of the daily work.
Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.
Smurfit Westrock is an Equal Opportunity Employer. We strive to create and maintain a diverse workforce where everyone feels valued, respected, and included. Smurfit Westrock does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by federal, state or local law.
