Overview
Administrative Assistant Jobs in Santa Monica, CA at TPI Global Solutions
Title: Administrative Assistant
Company: TPI Global Solutions
Location: Santa Monica, CA
Job Title: Administrative Assistant
Location: Santa Monica, CA
Duration: 2+ Months Contract with possible Extension
Requirements:
- 1 to 2 years of Administrative Assistant experience.
- Music or Entertainment experience is strongly preferred.
- Very strong focus on "reading the room" to know when to be professional and when to be more laid back.
- This role will be supporting an Executive Assistant.
Responsibilities:
- Receive and screen incoming calls.
- Update and maintain calendars.
- Coordinate travel arrangements.
- Provide a folder complete with all travel confirmations and itineraries before the manager leaves for a scheduled trip.
- Ensure all travel information is reflected in the calendar.
- Organize and submit manager's expenses.
- Manage and oversee department quarterly budgets.
- Process invoices and set up vendors.
- Connect artist phone interviews.
- Organize Republic Grammy submissions.
- Send documents to artist camps with submission recommendations.
- Assist with the creation and organization of press materials.
- Prepare and organize bios, press reports, press kits, media alerts, press releases, event/show invitations, press photos, and artwork.
- Organize and maintain department calendars and documents.
- Maintain Media Events, Dark Dates, and TV Schedule calendars.
- Research, organize, and distribute companywide media alerts detailing artist press coverage.
- Update Republic media contact lists.
- Compile and oversee guest lists for shows and events.
- Pitch regional media for artists on tour when instructed.
