Overview
Administrative Assistant Jobs in West Kelowna, British Columbia, Canada at Hays
Title: Administrative Assistant
Company: Hays
Location: West Kelowna, British Columbia, Canada
Administrative Assistant (Contract)
$25–27/hour
3 Month Contract
Onsite | West Kelowna (Westbank), BC
Your New Company
Hays Specialist Recruitment is partnering with a respected public-sector organization to hire an Administrative Assistant for a 3‑month contract. This opportunity is ideal for a highly organized and detail-oriented professional who enjoys supporting day-to-day office operations while working in a collaborative, community-focused environment.
Key Responsibilities
- Maintain general office organization and ensure supplies inventory is tracked and replenished as needed
- Receive, sort, and distribute incoming mail and packages in a timely and accurate manner
- Manage fleet schedules, including tracking vehicle usage, availability, and coordination
- Perform data entry, record keeping, filing, and general administrative support tasks
- Assist team members with coordination activities and operational support
- Take and prepare meeting minutes as required, ensuring accuracy and clarity
- Support overall office efficiency by maintaining organized files and documentation systems
- Provide ad hoc administrative support to leadership and team members as needed
What You Need to Succeed
- Previous experience in an administrative or office support role
- Strong organizational skills with the ability to manage multiple priorities
- Experience with data entry, record management, and general administrative tasks
- Proficiency in Microsoft Office (Word, Outlook, Excel)
- Experience taking clear and concise meeting minutes (must-have)
- Strong communication skills, both written and verbal
- High attention to detail and accuracy
- Professional, reliable, and able to work independently in an onsite setting
- Collaborative team player with a proactive mindset
What’s in It for You
This is a great opportunity to gain experience within a mission-driven organization while building your administrative and coordination skills.
- Competitive hourly rate
- Full-time hours (Monday to Friday, 8:30 AM – 4:30 PM)
- Supportive and collaborative team environment
- Opportunity to contribute to meaningful, community-focused work
- Valuable experience within a structured public-sector organization
