Overview
Administrative Assistant Jobs in Scottsdale, AZ at Hunkapi Programs Inc
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Scottsdale. As an Administrative Assistant, you will be responsible for providing administrative support to ensure efficient operation of the office. The successful candidate will be a proactive problem solver with excellent communication skills and the ability to multitask in a fast-paced environment.
DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)
Performs a variety of routine clerical duties, including filing, faxing, making copies, answering and transferring phone calls, and/or, performing other related activities
Maintain calendars and schedule appointments
Arrange meetings and conference calls
Receives, sorts and distributes mail; opens generally addressed mail and distributes appropriately
Assembles and distributes or mails applications, forms and general information requested by visitors, applicants, students or the general public
Enters a variety of information into databases, spreadsheets, and/or other related computer-based programs
Monitors office supplies and initiates requisitions to replenish; submits to supervisor for approval
Compiles and tabulates various data or statistics for records or recurring reports such as time sheets, office activity reports or statement reconciliation
Oversees guest areas for appropriateness before daily activities including cleanliness and organization
Assists in scheduling and intake process for new clients as directed
Prepares for all meetings including Board meetings.
Organization and inventory for special events.
Running office errands, shopping for supplies
Assist with event planning
Make travel arrangements and prepare expense reports
COMPETENCIES:
Knowledge of standard office practices and procedures
Customer service principles
Skill in composing routine letters and preparing reports
Skill in both verbal and written communication
Skill in the operation of a variety of office machines
Skill in typing/word processing
Must be organized and detail orientated
Time Management
Operating a computer and related software applications
Minimum Qualifications:
High school diploma or equivalent
2+ years of experience in a similar administrative role
Proficient in Microsoft Office Suite
Excellent communication and organizational skills
Ability to multitask and prioritize tasks effectively
Must be comfortable around animals and working in a farm office.
Preferred Qualifications:
Associate’s or Bachelor’s degree in Business Administration or related field
Experience with records management
Experience with calendar management software
Experience with multi-line phone systems
Physical Requirements:
This position typically requires: reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing and repetitive motions.
Light Work: Exerting up to 50 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. The use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work.
This description is intended to be generic in nature. It is not intended to determine specific duties and responsibilities of any particular position. It is not intended to limit in any way the right of supervisors to assign, direct and control the work of employees under their supervision. Essential functions and overtime eligibility may vary based on the specific tasks assigned to the position.
Monday-Friday 9-6 PM, Some weekends for special events
Title: Administrative Assistant
Company: Hunkapi Programs Inc
Location: Scottsdale, AZ
Category:
