Overview
Administrative Assistant Jobs in Hayward, CA at Rodan Builders, Inc.
Title: Administrative Assistant
Company: Rodan Builders, Inc.
Location: Hayward, CA
Responsibilities:
General Office:
· Serve as Front Desk/Reception; answering phones
· Mail/Deliveries – incoming and outgoing
· Maintain upkeep of front office/kitchen/conference room
· Maintain inventory, including ordering, of office and kitchen supplies for Hayward and San Jose offices
· Keep copier/scanner email accounts updated
· Order lunches/snacks for Hayward and San Jose offices
· Assist in LLB/DB production as needed
Admin Assistant:
· Respond to prelien requests
· Obtain all insurance certificates and renewals
· Update Current Projects to track master sub contracts, work authorizations and insurance. Send work authorizations and master subcontracts via docusign. Send executed contracts back to subs.
· Upload executed work authorizations and executed master subcontracts to GCPay and verify compliance. Work Authorizations get saved to current project job folders under subcontracts folder. Executed Master subcontracts get saved
· Track sub GL insurance and Workers comp exp date, upload to GC Pay, and Vista, confirm expiration date and verify compliance. Save to job folder and master subcontract folder.
· Verify each insurance cert should be job specific and include job #, project name and address.
· Database management and tool tracking for Superintendent containers
· DMV registration renewals
· Other administrative tasks, as requested.
Qualifications:
· Minimum of 2 years of administrative or office coordination experience, preferably in the construction industry.​
· Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment; experience with DocuSign is highly desirable.​
· Strong organizational skills with the ability to multitask and meet deadlines.​
· Attention to detail and accuracy in data entry and document management.​
· Excellent written and verbal communication skills.​
· Professional and friendly demeanor with strong customer service skills.​
· Self-motivated and capable of working independently as well as part of a team.
· Willingness to work on-site at the Hayward office, with occasional support for the San Jose office.​
· Ability to handle confidential and sensitive information appropriately.
