Overview
Administrative Assistant Jobs in Houston, TX at Simatree
Title: Administrative Assistant
Company: Simatree
Location: Houston, TX
Job Title: Administrative Assistant to Executive Leader
Location: Houston, TX, must be able to work in office at least 2x per week
Employment Type: Contract to Full Time
Position Overview
We are seeking a highly organized, proactive, and resourceful Administrative Assistant to provide comprehensive support to an executive leader. In this high-impact role, time is of the essence. The ideal candidate will excel at balancing multiple priorities, anticipating needs, and maintaining a high level of professionalism and confidentiality in a fast-paced, deadline-driven environment.
This individual will serve as the central point of coordination for executive calendars, communications, meetings, and operational logistics – ensuring smooth daily operations and effective time management for the leadership team. This individual must have at least 6 years of prior experience in assistance.
Key Responsibilities
Executive Support:
- Manage complex calendars and scheduling across multiple time zones for four executives.
- Coordinate meetings, appointments, travel arrangements, and expense reports.
- Prepare, proofread, and format documents, presentations, and correspondence.
- Serve as a liaison between executives and internal/external stakeholders.
- Prioritize and manage incoming communications, ensuring timely responses and follow-ups.
Operations & Coordination:
- Track key deadlines, initiatives, and deliverables across departments.
- Assist in preparing agendas, recording meeting minutes, and tracking action items.
- Maintain and update files, records, and databases.
Administrative Excellence:
- Process invoices, reimbursements, and purchase requests in coordination with finance.
Key Competencies
- Professionalism: Exercises sound judgment and discretion.
- Initiative: Anticipates needs and acts proactively.
- Adaptability: Thrives in a dynamic, fast-paced environment.
- Collaboration: Works effectively across teams and departments.
- Reliability: Consistently meets deadlines and maintains high standards.
