Overview
Administrative Assistant Jobs in Kansas City, MO at Apex Industrial Real Estate Advisors
Title: Administrative Assistant
Company: Apex Industrial Real Estate Advisors
Location: Kansas City, MO
Company Description: Apex Industrial Real Estate Advisors is a full-service industrial real estate brokerage firm that supports owners, tenants, investors, and developers with tailored advisory services. The firm focuses on a personalized, detail-oriented approach to help clients navigate complex industrial real estate transactions. Team members collaborate closely with stakeholders to deliver practical, data-driven insights and solutions. Joining Apex Industrial Real Estate Advisors offers exposure to a specialized segment of commercial real estate and opportunities to contribute to client-focused projects.
Role Description: The Administrative Assistant is a full-time, on-site position based in Leawood, KS. This role manages daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars for team members. The Administrative Assistant handles phone calls and emails, greets visitors, prepares and processes documents, handles expense reports, and prepares presentations and reports. The role will also assist with website management and website data entry. Collaboration with brokers and other staff to ensure efficient workflow and timely completion of administrative tasks is an essential part of the position.
Qualifications
- Strong Administrative Assistance and Executive Administrative Assistance skills for supporting day-to-day and executive-level tasks.
- Proficient Clerical Skills, including filing, data entry, document preparation, and record-keeping.
- Professional Phone Etiquette and Communication skills for handling calls, emails, and in-person interactions.
- Excellent organizational and time-management abilities with attention to detail and accuracy.
- Proficiency with office software (e.g., Microsoft Office Suite, email and calendar tools) and comfort learning new systems; knowledge or willingness to learn website management is a strong benefit.
- Ability to work on-site in Kansas City, MO, collaborate with a team, and maintain confidentiality.
- Previous experience in an administrative or office support role; experience in real estate or professional services is a plus.
- High school diploma or equivalent required; additional training or coursework in business administration is beneficial.
Beneficial Qualifications – Not Required
- Experience with commercial real estate transactions; acquisitions, leasing, or property management.
- Website management, website development, database development, and Claude Code experience are strong qualifications for this position.
