Overview
Administrative Assistant Jobs in Malvern, PA at Biopeptek Pharmaceuticals LLC
Title: Administrative Assistant
Company: Biopeptek Pharmaceuticals LLC
Location: Malvern, PA
Summary of company: This role is for our sister company – Mainline Scientific is a Malvern, Pennsylvania-based bioanalytical technology company, focusing on developing and manufacturing robust and innovative life science instrumentations.
Title: Administrative Assistant
Department: Operations
Report to (title): COO
Location: Malvern, PA
Supervisory Responsibility: No
FLSA Status: Non-Exempt
Position Type: Full Time
Travel Required: No
Expected Hours of Work: 40 hours a week M-F 9-5 in office
Summary/Objective
We are seeking a proactive and warm-hearted Admin to support our Operations Department. Reporting to the Chief Operating Officer (COO), the Admin will play a key role in ensuring the smooth day-to-day operation of our site. This includes supporting site management, handling administrative tasks, greeting visitors, coordinating meetings, and fostering a welcoming and efficient work environment.
Description
Essential Duties and Responsibilities
Assist the COO and Site Manager with daily operations and administrative support
Handle office supplies and equipment procurement, and support manufacturing purchasing activities, including vendor coordination and order placement
Support site maintenance activities, including managing service providers and facility needs
Serve as the office receptionist: greet visitors, handle incoming calls, and manage external inquiries
Organize and facilitate business meetings, including scheduling, logistics, and preparation of materials
Take and maintain accurate meeting minutes and ensure timely distribution and follow-up
Coordinate and support on-site activities and employee engagement initiatives
Maintain organized records and documents related to site operations
Ensure a professional and welcoming office environment for staff and guests
Requirements
Qualifications Requirements
:2+ years of relevant administrative or office support experience
Strong communication and interpersonal skills
Proactive, open-minded, and warm-hearted personality
Ability to multitask and adapt in a dynamic work environment
Basic proficiency with Microsoft Office (Word, Excel, Outlook) and general office equipment
Bonuses!
A plus: experience in Life Sciences, medical device, or other related industry
Prior assistant experience supporting an executive
Education, License, Certification, Or Preferred Qualifications
High school diploma or above
Tools and Technology Used
Microsoft Office 365 (Word, Excel, PowerPoint, Teams, Outlook…)
Work Environment & Mental And Physical Requirements
Ability to remain in a stationary position; move; operate and use required equipment; and reach items
Ability to move/transport up to 30 lbs
Ability to communicate, converse with others, and exchange information
Benefits
Medical (HMO + PPO), Dental, Vision, & employer-paid Basic Life/AD&D + ST Disability
4% Match 401k
PTO: 15 days (vacation/personal days) + 5 sick days + holidays
