Overview
Administrative Assistant Jobs in Lincoln, Nebraska Metropolitan Area at BD Construction, Inc./Kearney
Title: Administrative Assistant
Company: BD Construction, Inc./Kearney
Location: Lincoln, Nebraska Metropolitan Area
BD Construction, Inc./Kearney is looking for an Administrative Assistant who brings warmth, reliability, and a knack for keeping things running smoothly. This is a role that touches nearly every corner of our Kearney headquarters — from greeting visitors and answering phones to supporting accounting, onboarding new hires, and keeping our team organized behind the scenes.
If you thrive in a role where no two days look exactly alike and you genuinely enjoy being the person people turn to, this is the position for you.
Abilities
A successful candidate in this role is someone who has accounting skills, HR Skillsgood communication skills with a positive attitude, enjoys making a contribution, can be trusted with confidential information and works well in a team environment. Must be organized, detail oriented, meet strict deadlines and be accountable.
Office Manager/Accounts Payable Job Duties
Front Desk & Office Operations
• Serve as the first point of contact for all incoming calls, visitors, and deliveries — screening and routing them appropriately
• Receive, sort, and distribute incoming mail and packages; make post office runs as needed
• Maintain a welcoming and professional lobby, conference rooms, and common areas
• Monitor and replenish office and printer supplies; coordinate with vendors for equipment service
• Maintain building key log and coordinate exercise room access forms
HR & Onboarding Support
• Coordinate the new hire onboarding process, including assembling and distributing new hire packets (I-9, W-4, direct deposit, handbook, safety materials, and more)
• Complete E-Verify and Nebraska New Hire Reporting for all new employees
• Assist with insurance enrollment for new hires, track 30-day deadlines
• Process employee termination insurance forms and coordinate with carriers
• Conduct annual driver history checks
• Screen incoming job applications and route to the appropriate manager; coordinate interview scheduling
• Help maintain employee contact lists and emergency contact records
Accounting & Compliance Assistance
• Print, review, and distribute weekly timesheets and prepare for payroll processor and accounting
• Stuff and distribute bi-weekly paychecks and assist with AP check processing when needed
• Receive and process incoming checks: notify appropriate staff, copy check and deposit slip, prepare for bank deposit
• Scan and index Lien Waivers, Certificates of Insurance (COIs), and W-9s into P-Vault; update records in Sage (Accounts Payable and Subcontractor Compliance)
• Review insurance invoices for accuracy; prepare copies for the accounting team
• Maintain and update annual folders for credit card statements and vendor files
Project & Team Support
• Set up new job labels and filing for project managers; pull and box completed job files
• Scan and index project closeout documents; coordinate mailing and return filing
• Coordinate UPS shipments
• Reserve meeting space and coordinate lunch orders for meetings
• Assist the marketing team and other staff members with special projects as requested
• Maintain and update company forms and inventory control documents
• Ensure OSHA 300 log is current and OSHA posters are posted and up to date annually
Office Manager/Accounts Payable Skills and Qualifications
• Prior experience in a receptionist, administrative assistant, or office coordinator role
• Some HR exposure — experience with onboarding paperwork, I-9s, new hire processes, or benefits enrollment is a strong plus
• A calm, professional presence on the phone and in person; you’re comfortable being the face of the company
• Highly organized, with the ability to manage competing priorities and shift gears without losing track of the details
• Discretion and good judgment when handling confidential employee or financial information
• Proficiency in Microsoft Office Suite; comfort learning internal systems such as Sage and P-Vault
• A team-first mindset — you’re someone who notices what needs to be done and does it
Experience and Education
- Experience in office management, human resources and/or accounts payable.
