Overview
Administrative Assistant Jobs in Carmichael, CA at GreenStar Landscape Management
GreenStar Landscape Management is a commercial landscape company committed to being the best-communicating, best-in-class service provider in the industry. We support our teams with advanced tools like Aspire Software and foster a culture rooted in integrity, communication, teamwork, and excellence.
Position Summary
We are seeking a reliable and detail-oriented Administrative Assistant with Aspire Software experience to support our operations and customer service initiatives. In this role, you will help streamline communication, support account managers and field teams, and ensure data accuracy in Aspire.Responsibilities
Provide daily administrative support to account managers, branch managers, and leadership.
Maintain and update records in Aspire Software, including, opportunities, work orders, purchase orders, receipt management, contracts, billing, and time accounting.
Assist with tracking customer interactions and ensuring timely follow-ups by documenting all correspondence accurately and in detail.
Support the development and upkeep of detailed customer profiles (“customer books”) in Aspire and Microsoft 365
Collaborate with the executive assistant to ensure accurate reporting of daily field activity, customer satisfaction insights, and property conditions.
Help prepare materials for customer meetings, proposals, and quality audits.
Monitor and follow up on open action items, ensuring completion and documentation in Aspire.
Ensure that data entered into Aspire is clean, consistent, and audit-ready.
Coordinate communication between branches to ensure timely updates and resolutions for customer needs.
Provide administrative support for customer service programs, including testimonial collection, survey coordination, and referral tracking.
Provide support and management of Payroll, Accounts Receivables, Accounts Payable, Insurance Reporting and Tracking, and HR Reporting.
Job Type: Full-time
Pay: $20.00 – $25.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Application Question(s):
How many years experience do you have using Aspire Software?
Education:
High school or equivalent (Preferred)
Experience:
Administrative: 2 years (Preferred)
Work Location: Hybrid remote in Carmichael, CA 95608
Title: Administrative Assistant
Company: GreenStar Landscape Management
Location: Carmichael, CA
Category:
