Overview
Administrative Assistant Jobs in Kingston, Ontario, Canada at Queen’s Student Alumni Association
Title: Administrative Assistant
Company: Queen’s Student Alumni Association
Location: Kingston, Ontario, Canada
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Competition Number: J1224-0263
Position Title: Administrative Assistant
Position Number (Final): 00124932
Employee Group: Support Staff – USW Local 2010
Job Category: Administrative
Department or Area: Office of the Vice-Dean Research, Queen’s Health Sciences (QHS)
Location: Kingston, Ontario, Canada (On-site)
Salary: $57,357.00 – $69,938.00/Year
Grade: 07 Review Salary Information Here
Hours per Week: 35
Job Type: Permanent (Continuing)
Shift: 7 Monday – Friday
Number Of Positions: 1
Date Posted: January 10, 2025
Closing Date: January 30, 2025
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COVID 19 On-Campus Requirements
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.
About Queen’s UniversityQueen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.
Come work with us!
Job SummaryA Brief OverviewThe Administrative Assistant will provide senior-level administrative support to the Vice-Dean Research and the Office of Research in Queen’s Health Sciences (QHS). In addition to planning and coordinating diverse administrative activities, the incumbent will plan and lead projects supporting key initiatives for the Office of Research and Queen’s Health Sciences strategic priorities, support and oversee the QHS research operating budget and coordinate high profile events. This includes analyzing information, identifying key deliverables, as well as maintaining a timeline to ensure accuracy and progression towards achieving the goal and follows up as required.
The incumbent will act as a contact and resource to senior staff and liaises with other offices in the faculty, university and with outside agencies.
This position acts as the first point of contact, and coordinates activities for senior staff in the department and/or unit including arranging meetings, preparing correspondence, minute taking, and meeting logistics. This position reviews reports and disseminates information to stakeholders and senior staff. This position coordinates central activities within the department and/or unit, and monitors and follows-up with staff to confirm activity progression. This position also prepares and generates financial reports for the department and/or unit.
The schedule for this position requires the incumbent to work variable hours, including regular attendance at early morning meetings.
Job DescriptionWhat you will do
Acts as the first po…
