Overview
Administrative Assistant Jobs in United States at KTH Royal Institute of Technology
Title: Administrative Assistant
Company: KTH Royal Institute of Technology
Location: United States
Company Description KTH Royal Institute of Technology in Stockholm is one of Europe’s leading technical and engineering universities and a major hub for innovation and intellectual talent. As Sweden’s largest technical research and learning institution, KTH hosts a diverse community of students, researchers, and employees from around the world. The university collaborates closely with industry and society to develop sustainable solutions to global challenges such as climate change, energy supply, urbanisation, and quality of life for an ageing population. KTH offers world-class education and research across natural sciences, engineering, architecture, industrial management, urban planning, history, and philosophy. Its five campuses in Greater Stockholm accommodate more than 13,000 full-time students, 1,700 PhD students, and around 3,600 full-time employees.
Role Description This is a full-time remote role for an Administrative Assistant supporting KTH Royal Institute of Technology. The Administrative Assistant will manage day-to-day administrative tasks, including scheduling meetings, maintaining calendars, arranging virtual appointments, and coordinating communication between internal and external stakeholders. Responsibilities include handling incoming calls and emails, preparing and formatting documents, organizing digital files, and supporting executive leaders with clerical and coordination tasks. The role also involves assisting with data entry, basic reporting, and ensuring accurate documentation for projects and initiatives. The Administrative Assistant will collaborate with colleagues across departments, uphold confidentiality, and contribute to efficient remote workflows and professional service delivery.
Qualifications
- Strong Administrative Assistance and Clerical Skills, including scheduling, document preparation, and digital file management.
- Experience in Executive Administrative Assistance, supporting leaders with calendar management, meeting coordination, and follow-up actions.
- Professional Communication skills, both written and verbal, with ability to interact with diverse stakeholders in an international environment.
- Excellent Phone Etiquette and email handling, ensuring courteous, clear, and timely responses.
- Proficiency with office software (e.g., word processing, spreadsheets, presentation tools) and online collaboration platforms.
- Strong organizational skills, attention to detail, and ability to prioritize tasks in a remote, fast-paced setting.
- Ability to work independently, maintain confidentiality, and demonstrate reliability and initiative.
- Relevant education or training in administration, office management, or a related field; experience in academic or research environments is an asset.
