Overview
Administrative Assistant Jobs in Scottsdale, AZ at Brandon Holdings Inc.
Title: Administrative Assistant
Company: Brandon Holdings Inc.
Location: Scottsdale, AZ
POSITION OVERVIEW
Brandon Holdings is looking for a reliable and highly organized Administrative Assistant to serve as the central office support across all three of its brands: Foster Coworking, The Maverick Club, and CoralVita Richardson. This is a hands-on, day-to-day administrative role built for someone who thrives on keeping things running smoothly behind the scenes. You will assist in being the operational backbone across all three locations, data entry, financial reporting, correspondence, and general financial task coordination while working closely with the VP of Asset Management.
RESPONSIBILITIES
Operations & Coordination
• Manage calendars and schedule meetings for the VP of Asset Management and brand leads
• Track and follow up on action items, deadlines, and pending tasks across all brands
• Serve as the central point of contact for administrative needs across Foster Coworking, The Maverick Club, and CoralVita Richardson
• Coordinate information flow between brands and report updates to the VP of Asset Management
• Adapt to shifting priorities across all three brands with flexibility and professionalism
Data Entry & Recordkeeping
• Perform accurate, high-volume data entry across spreadsheets, databases, and web platforms
• Maintain and update Excel workbooks used for tracking operational data across all three brands
• Audit records regularly to ensure accuracy and consistency across all brand files
• Assist with generating routine reports for leadership review
Financial & Billing Support
• Process invoices, receipts, and expense reports for each brand entity
• Assist with QuickBooks data entry, reconciliations, and basic bookkeeping tasks
• Track outstanding payments and follow up with vendors or clients as directed
• Support month-end reporting and financial file organization
• Coding expenses: posting, splitting, adding missing transaction information, adding descriptions, uploading backup
• Posting deposits: matching invoice payments, research through Stripe and/or OfficeRnD)
TECHNOLOGY & TOOLS
Candidates should be comfortable — or willing to quickly learn — the following platforms used across Brandon Holdings brands:
Productivity
Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)
Spreadsheets
Microsoft Excel — data entry, formulas, edit templates
Accounting
QuickBooks Desktop / QuickBooks Online
Asset Management
OfficeRnD (or comparable platform)
Communication
Microsoft Outlook, Teams, phone systems, video conferencing (Zoom / Google Meet)
File Management
SharePoint, OneDrive, or Google Drive for cross-brand document storage
Scheduling
Outlook Calendar, Google Calendar, or similar scheduling tools
General
Adobe Acrobat (PDF editing), DocuSign or similar e-signature platforms
QUALIFICATIONS
Required
• 5+ years of experience in a secretarial, administrative assistant, or office coordinator role
• Strong proficiency in Microsoft Excel and the full Microsoft Office Suite
• Experience with QuickBooks for basic data entry and invoice processing
• Exceptional attention to detail and strong organizational habits
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and brands simultaneously without sacrificing accuracy
• Comfortable with high-volume data entry and digital recordkeeping
Preferred
• Experience supporting operations across multiple business entities or locations
• Familiarity with OfficeRnD or similar property/asset management software
• Basic knowledge of accounting principles (A/P, A/R, reconciliations)
• Experience in coworking, hospitality, real estate, or membership-based businesses
