Overview
Administrative Assistant Jobs in Seattle, WA at Forrest Solutions
Title: Administrative Assistant
Company: Forrest Solutions
Location: Seattle, WA
We are seeking a proactive and detail-oriented Administrative Assistant to provide high-level administrative and logistical support to our Office Managing Partner (OMP) and Local Event Services team. This dynamic role combines executive support, calendar and email management, event coordination, and office operations to ensure a seamless and professional environment.
You’ll thrive in this position if you’re highly organized, tech-savvy, and enjoy juggling a variety of responsibilities in a fast-paced setting.
Key Responsibilities:
Executive Support
Manage the OMP’s calendar and email using Microsoft Outlook
Assist with travel planning, conference room bookings, and visitor coordination
Support document preparation, formatting, and branding
Process expense reports and assist with CPE/CPA tracking
Coordinate internal communications, newsletters, and reports
Handle personal tasks such as client gifting and restaurant reservations
Facilitate time tracking, document e-signatures, and LinkedIn updates
Event Support
Collaborate with the Local Event Services team to coordinate in-office and off-site events
Act as onsite liaison during events and vendor visits
Assist with vendor COIs, catering coordination, reservations, and event logistics
Prepare meeting invites, manage RSVPs, and support attendee registration
Maintain communication with internal teams and vendors to ensure seamless event execution
Upload invoices and event documentation for recordkeeping
Qualifications
2+ years of administrative or executive assistant experience
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Exceptional communication, organizational, and multitasking abilities
Event coordination experience is a plus
Proactive mindset with a client-focused, professional demeanor
Ability to manage sensitive information with discretion
Why Join Us?
This is a great opportunity to join a collaborative, high-performance team where your contributions will have a meaningful impact. If you enjoy supporting leaders, solving problems, and bringing people together through events, we’d love to hear from you.
Apply now to be part of something impactful!
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
