Overview
Administrative Assistant Jobs in Edmonton, Alberta, Canada at MSZ Systems
Title: Administrative Assistant
Company: MSZ Systems
Location: Edmonton, Alberta, Canada
📢 We’re Hiring: Contract & Grant Coordinator
📍 Location: Edmonton, Alberta — 100% Onsite
🕒 Hours: Monday–Friday, 8:15 a.m.–4:30 p.m. MT
📅 Expected Interviews: July 6–9, 2026
⏳ Application Deadline: July 2, 2026
MSZ Systems Inc. is hiring an experienced Contract & Grant Coordinator for a long-term contract opportunity with a public-sector organization in Edmonton.
Key Responsibilities:
• Prepare, review and track contracts, agreements and supporting documentation
• Coordinate approvals, signatures and document-control activities
• Maintain financial, statistical and administrative records
• Track contracts, deadlines and deliverables using Excel
• Proofread and format Microsoft Word documents
• Support procurement, invoicing and accounts-receivable activities
• Organize electronic and paper filing systems
• Respond to internal and external stakeholder inquiries
• Coordinate meetings, prepare agendas and record minutes
• Provide general administrative and records-management support
Mandatory Qualifications:
• High school diploma or GED
• Minimum 3 years of relevant administrative experience
• 3+ years of experience proofreading and formatting Word documents
• 3+ years of experience managing electronic and paper filing systems
• 3+ years of experience using Microsoft Outlook and basic Excel
• 3+ years of experience using printers, scanners and photocopiers
• Strong organizational, communication and attention-to-detail skills
Preferred Qualifications:
• Post-secondary education in office administration
• Experience coordinating contract documents
• Experience reviewing and validating vendor invoices
• Experience with SharePoint
• Experience preparing agendas, taking minutes and tracking follow-ups
• Experience with Alberta childcare grant-funding programs
Candidates must be available to work onsite in Edmonton and complete a standard criminal-record check.
