Overview
Administrative Assistant Jobs in Chicago, Illinois, USA at Rush
Location:
Chicago, Illinois
Business Unit:
Rush Medical Center
Hospital:
Rush University Medical Center
Department: IM Hem-Onc RUMC – Office
Work Type:
Full Time (Total FTE between 0.9 and 1.0)
Shift:Shift 1
Work Schedule:
8 Hr (8:30:00 AM – 5:00:00 PM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://(Use the “Apply for this Job” box below).).
Pay Range: 18.87 – 29.73
Rush salaries are determined by many factors including, but not limited to,education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may very depending on the circumstances of each case.
Summary:
The Administrative Assistant 2 provides advanced support in managing the operational activities of the Department. The Administrative Assistant uses a pattern of orderly, efficientcommunicationand a high degree of initiative and independent judgment to relieve management of administrative detail. The Administrative Assistant accepts appropriate responsibility and prioritizes multiple assignments and projects in a complex and constantly changing environment. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
Other information:
Required
Job Qualifications:
• High School Diploma.
• Three years of progressive experience in an administrative role, preferably in Healthcare.
• Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software.
• Excellentcommunicationwritten and oral skills.
• Ability to analyze data.
• Ability to prioritize multiple initiatives.
• Ability to produce accurate documents and reports.
• Ability to work in complex administrative systems.
• Ability to interact effectively with internal and external customers.
Preferred
Job Qualifications:
• Baccalaureate Degree.
Physical Demands:
• Ability to move throughout the Medical Center.
• Ability to lifting or carrying objects 35-40 pounds.
Responsibilities:
1. Meets the administrative needs of department management and staff members.
2. Coordinates department specific programs or meetings as assigned: planning, preparation of materials, implementation and evaluation.
3. Assists management with budgetary issues.
4. Composes business documents as assigned.
5. Designs reports to support operations.
6. Independently creates correspondence such as follow up to meetings, response to employees etc.
7. Plans employee and departmental special events.
8. Writes, edits and formats content of departmentalcommunication.
9. Provides instruction to departmental staff regarding computer applications.
10. Assures appropriate resources are available for staff to be successful in their role.
11. Maintains a calendar for staff availability and schedules.
12. Provides support for select quality and operational committees including recording and distributing minutes.
13. Appropriately follow-ups on action between meetings.
14. Distributes reports, agendas and other materials for programs.
15. Maintains attendance records and prepares reports as necessary for the program.
16. Investigates and resolves invoicing issues as it relates to vendors or fiscal activities and Accounting Units.
17. Creates and maintains expense files for the Accounting Unit activities.
18. Prepar…
Title: Administrative Assistant
Company: Rush
Location: Chicago, Illinois, USA
Category: Administrative/Clerical, Healthcare
