Overview
Administrative Assistant Jobs in Kuta, Bali, Indonesia at Wellversed
Title: Administrative Assistant
Company: Wellversed
Location: Kuta, Bali, Indonesia
Administrative Assistant
At Wellversed, we are committed to fostering growth, innovation, and operational excellence. We are looking for a highly motivated, detail-oriented Administrative Assistant to support leadership and core teams by managing travel, calendars, vendors, documentation, and day-to-day administrative operations with precision and ownership.
Responsibilities
- Travel, Visa & Hospitality Management
- End-to-end coordination of travel bookings, visa documentation, itineraries, guest stays, and hospitality logistics with cost optimisation.
- Calendar & Schedule Management
- Manage leadership calendars, prioritise meetings based on business impact, and eliminate scheduling conflicts.
- Vendor & Procurement Coordination
- Liaise with vendors, travel agents, and service providers; manage quotations, POs, work orders, and ensure timely delivery.
- Administrative Documentation & Financial Support
- Maintain travel records, reimbursement documentation, vendor invoices, compliance paperwork, and certifications.
- Inventory & Office Operations Management
- Oversee office inventory, stationery, supplies, and ensure uninterrupted day-to-day administrative operations.
- Data Management, Tracking & Reporting
- Maintain admin trackers, dashboards, client updates, follow-ups, and accurate documentation systems.
- Process Excellence & Operational Support
- Handle routine administrative tasks with consistency, improve workflows, and support operational efficiency across teams.
Skills Required
- Proven experience of Minimum 1 Year as Administrative Assistant or Similar Role.
- Knowledge of travel booking portals & VISA processes
- Strong Organisation & Planning – Manage multiple tasks, schedules, and priorities with accuracy.
- Coordination & Stakeholder Management – Work seamlessly with leaders, vendors, and teams.
- Attention to Detail – Ensure error-free documentation, tracking, and reporting.
- Cost Awareness & Negotiation – Optimise costs while maintaining quality.
- Clear Communication & Judgment – Communicate professionally and handle sensitive matters responsibly.
About Wellversed
Wellversed owns and operates a portfolio of nutrition brands to empower people to attain their most optimal state of wellness. Our brands like Wellcore, YouWeFit, Zero Sugar, Dynamite, Okami & Osmo – enable people to unlock their performance potential and live healthier lives. The brands are made available to our customers through an omni-channel approach including our own eCommerce portal (www.wellversed.in).
Location : Bali, Indonesia
