Overview
Administrative Assistant Jobs in Duncan, Canada at McColl Turner LLP
Doane Grant Thornton is a large, growing professional services firm that feels like a community, employing about 3,000 people across Canada. We care about colleagues, clients and the communities we serve. We are seeking an Administrative Assistant to support the External Client Services team in Duncan, BC.
Responsibilities
- Working independently and within a team environment to support the External Client Services team within the Business Unit, Office and/or Service Line to produce high quality client deliverables.
- Format and assemble electronic and/or paper financial statements (or other client deliverables) in compliance with Firm standards, ensuring a high level of attention to detail, proof‑reading, and ensuring timely delivery.
- Entering and maintaining client data using Microsoft Dynamics 365 software (D365), creating jobs in D365, rolling forward of jobs/files, and archiving as appropriate for the engagement.
- E‑filling tax returns to CRA to meet filing deadlines.
- Communicating with clients when needed, to facilitate the signing of their tax return.
- Participating in training to stay current with changes in software and processes.
- Data entry and maintenance of paper and electronic files, in accordance with the Firm’s document retention and destruction policies and procedures.
- Preparing and editing correspondence, reports, proposals, and other documents.
- Preparing invoices using Doane Grant Thornton’s systems and in accordance with the terms of the engagement, including sending invoices to clients, as well as following up on AR when appropriate.
- Scanning documents and embedding in electronic file, sending, and receiving documents electronically to clients through various secure file transfer platforms, ensuring confidentiality of sensitive information.
- Coordinating external/internal appointments and meetings.
- Supporting the Firm’s professional image and culture by demonstrating professional behaviour and building positive professional relationships.
- Providing reception support as required.
- Performing general administrative duties including, but not limited to, answering calls, filing, photocopying, scanning, welcoming clients/colleagues at front desk and organizing couriers.
- Other duties as required.
Qualifications and Skills
- Minimum 1 year of administrative experience in a busy professional environment.
- Advanced proficiency in Microsoft Office Suite with strong word processing skills.
- Ability to learn new systems quickly, including MS Teams, Visio, Adobe Acrobat.
- Experience with CRM tool is considered an asset.
- Ability to manage multiple engagements simultaneously.
- Strong attention to detail and ability to produce high‑quality, technical work consistently.
- Ability to work effectively within tight timelines in a deadline‑driven environment.
- Availability to work overtime as required during peak tax filing seasons, particularly February, March, April, and June and other times based on business needs.
- Exceptional client service skills and mindset.
- Excellent verbal and written communication skills.
- Strong business acumen and interpersonal skills and demonstrated ability to build positive professional relationships.
- Sound judgement in handling confidential and sensitive matters.
- Knowledge of accounting industry is considered an asset, on‑the‑job training is provided.
Benefits and Compensation
Compensation is $43,000–$58,000 in Duncan, reflecting market data and your unique strengths. This role is required to be onsite, in-office five days each week.
Equal Opportunity Statement
Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity‑deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.
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Title: Administrative Assistant
Company: McColl Turner LLP
Location: Duncan, Canada
Category: