Overview
Administrative Assistant Jobs in South Bend, IN at St. Joseph County, IN
Full Job Description
Position:Administrative Assistant
________________________________________________________________________
Opening Date: 6/1/25Closing Date: When position is filled
Salary: $ 48,000
Department: Domestic Relations Counseling Bureau Location: 820 County City Building
Description:
This position is full-time, non-exempt and is covered under the Saint Joseph County Employee Policy Manual.
Hours: 7:30 a.m. to 4:00 p.m. Shift Times: Monday through Friday
Essential Functions:
(May perform any or all of the below listed duties. These should be interpreted as examples of the work and are not necessarily all-inclusive. Functions may be changed at any time depending upon operational requirements of the department and within the parameters of the post held by employee.)
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Arrange conferences, meetings, and travel reservations for office personnel.
Compose, type, and distribute meeting notes, routine correspondence, and reports.
Greet visitors and callers, schedule interviews, handle their inquiries, and direct them to the appropriate staff according to their needs.
Explain DRCB services and reduced fee procedures to clients and collect client information and fees.
Document registration of clients Court ordered to high conflict and divorce classes and report registrations weekly to the class provider.
Locate and attach appropriate files to incoming correspondence requiring replies.
Scan or make copies of correspondence and other printed or electronic material.
Open, read, route, scan, and distribute faxes, incoming mail, department email, and other material.
Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
Set up, input client information in excel files.
Take dictation in shorthand or by machine and transcribe information.
Collect and disburse funds from cash accounts and keep records of collections and disbursements.
Conduct searches and background checks to find needed information, using the Internet or phone.
Learn to operate new office technologies as they are developed and implemented.
Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
Order and dispense supplies.
Operate office equipment such as fax machines, copiers, scanners, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
Performs other DRCB services as required.
Qualifications:
High school diploma or GED, additional training/experience in administrative/clerical skill preferred.
Possession of valid driver’s license, own transportation, complete negative county drug testing, and demonstrated safe driving record.
Knowledge of administrative and clerical procedures.
Knowledge of business principles.
Skill in operating and monitoring the functioning of equipment, machinery, tools, and/or materials used in performing the essential functions including computer keyboard, printer, fax machine, copying machine, telephones, scanners, calculator, etc.
Spelling, punctuation, grammar, and other English language skills.
Word processing skills, spreadsheet skills, digital data processing skills.
Ability to plan, organize and coordinate work assignments.
Ability to actively listen to others and negotiate solutions to problems.
Ability to effectively and professionally communicate with angry or upset clients.
Ability to establish and maintain effective working relationships with others.
Ability to perform basic accounting tasks and mathematical calculations.
Title: Administrative Assistant
Company: St. Joseph County, IN
Location: South Bend, IN
Category:
