Administrative Assistant

Motor 4 U Ltd is a fast-growing automotive business specialising in prestige and Japanese imported vehicles.

We are looking for an organised, proactive and highly capable Accounts Assistant to join our team and work closely within the day-to-day running of the business.

This is an admin-focused role. We are looking for somebody with strong organisational skills, excellent attention to detail and the ability to manage multiple moving parts calmly and efficiently.

You do not need previous import experience — full training will be provided — however previous administration, operations, PA or coordination experience is essential.

Key Responsibilities

• Assisting with the accounts and administrative side of the vehicle import process
• Managing invoices, customs charges, shipping costs and supplier payments
• Handling shipping documentation, customs paperwork and NOVA preparation
• Coordinating vessel arrivals, ETAs and transport logistics
• Organising vehicle files and maintaining accurate internal records
• Booking IVA tests and preparing supporting documentation
• Updating stock locations and operational systems
• Monitoring invoices, port fees and customs charges to ensure deadlines are met
• Supporting the wider sales and operations team with administrative tasks

The Ideal Candidate

• Extremely organised with strong attention to detail
• Confident working under pressure and managing deadlines
• Strong communication and email-writing skills
• Comfortable learning technical operational processes
• Previous logistics, automotive, imports or administrative experience is beneficial but not essential
• A positive team player with a willingness to learn

What We Offer

• Opportunity to join a fast-growing automotive business
• Hands-on training within a specialist industry
• A supportive and close-knit working environment
• Long-term progression opportunities within the company
• Exposure to international logistics and automotive operations

This is a role for somebody who enjoys structure, responsibility and being a key part of keeping a business running smoothly behind the scenes.