Overview
Administrative Assistant Jobs in Walnut, CA at SoTalent
Title: Administrative Assistant
Company: SoTalent
Location: Walnut, CA
Job Title: Administrative Assistant
Location: Walnut, California, United States
Type: Full Time
Our client is seeking a highly organized and detail-oriented Administrative Support professional to provide comprehensive support to senior leadership within a dynamic business services environment.
Role Overview
In this position, the selected candidate will play a key role in ensuring smooth day-to-day operations by managing communications, coordinating schedules, and supporting administrative processes. This role requires a proactive individual who can effectively handle multiple priorities while maintaining a high level of accuracy and confidentiality.
Key Responsibilities
- Prepare, review, and refine documents, presentations, reports, and correspondence with a high standard of accuracy
- Manage calendars, schedule meetings, and coordinate travel arrangements for leadership
- Organize and document meetings, including preparing summaries and tracking action items
- Act as a point of contact for internal teams, external partners, and stakeholders
- Review incoming communications, prioritize important matters, and ensure timely responses
- Support office operations, including record management, budgeting coordination, and special projects
- Process invoices, manage expense submissions, and maintain relevant documentation systems
- Develop and maintain tracking tools, organizational charts, and workflow documentation
- Provide general administrative assistance such as filing, research, and coordination tasks
- Anticipate business needs and take initiative to support leadership effectively
Requirements
Education & Experience
- Minimum of a high school qualification or equivalent
- Additional academic qualifications or specialized training will be considered an advantage
- Proven experience (around 4+ years) in an administrative or office support role
Skills & Competencies
- Strong communication skills, both written and verbal
- Excellent organizational and time-management abilities
- High attention to detail with strong proofreading skills
- Ability to manage sensitive information with discretion
- Skilled in handling multiple priorities in a fast-paced environment
- Proficiency in Microsoft Office tools (Word, Excel, PowerPoint, Outlook)
- Familiarity with tools for process mapping or organizational design is beneficial
- Strong analytical, coordination, and follow-up capabilities
- Ability to work independently with minimal supervision
Preferred Qualifications
- Relevant administrative certification will be an added advantage
