Overview
Administrative Assistant Jobs in New York, NY at The Mom Project
Title: Administrative Assistant
Company: The Mom Project
Location: New York, NY
Job Title: Administrative Assistant
Manager: Chief Operating Officer
Job Status: Part-Time on Location
20-25 hours/week
Onsite- Flexible Hours!
$21-24/hour
Location: Manhattan (Midtown) – ONSITE!
Job Purpose
The Administrative Assistant is responsible for supporting the COO to help them stay organized and to complete tasks that allow the COO to focus on more strategic responsibilities. The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
Job Responsibilities
Embody the core mission, vision, and values
Treat all guests with respect and dignity
Help guests who enter the church/soup kitchen to locate the services they need within the building
Office Operations
Maintain extensive filing system as assigned, including completion of scanning project for uploading organization’s files
Arrange meetings for COO, as requested
Monitor correspondence between IT (Vertilocity) and employees to ensure proper billing and invoicing of time and materials
Upon request, prepare and/or modify meeting agendas and gather notes for various meetings
Follow up on decisions and to-do items discussed in meetings to ensure completion of tasks
Backup for the Church Administrator
Bookkeeping
Data entry for account payables
Weekly Banking Deposits
Personnel
Maintain personnel records
Oversee vacation request process, monitor on ESS
Manage master calendar
Create a better process for requesting time off
Update COO weekly on status of requests
Liaison with medical and dental insurance representatives
Manage the onboarding paperwork for new employees
Enroll staff in benefit programs
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
