Overview
Administrative Assistant Jobs in Abu Dhabi Emirate, United Arab Emirates at Antal International
Title: Administrative Assistant
Company: Antal International
Location: Abu Dhabi Emirate, United Arab Emirates
—— UAE Nationals ONLY —–
Antal International is collaborating with one of the leading government entities in Abu Dhabi seeking to hire an Administration Assistant / Front Office & HR Support professional to support executive operations and HR coordination within this high-profile environment.
Title – Administration Assistant / Front Office & HR Support
Salary – AED 15,000 to AED 20,000 + Benefits
Location – Abu Dhabi
Role Overview
The Senior Executive Office Coordinator / Front Office & HR Support Lead will manage front
office operations while also providing high-level executive, administrative, and HR coordination
support. The role serves as a key enabler for both leadership efficiency and HR operational
excellence within a highly regulated and confidential financial environment.
This position requires strong organizational capability, HR exposure, and the ability to interact
confidently with senior stakeholders, regulators, and executive leadership.
Key Responsibilities
Executive & Administrative Support
• Provide direct support to senior leadership and executive teams
• Manage complex calendars, meeting coordination, and executive scheduling
• Prepare presentations, reports, briefings, and executive correspondence
• Coordinate internal and external meetings including logistics, agendas, and follow-ups
• Maintain strict confidentiality in handling sensitive information
Front Office & Stakeholder Management
• Lead front office operations as the primary contact for VIPs, regulators, and visitors
• Ensure a seamless, professional reception experience aligned with corporate standards
• Manage visitor access, security protocols, and reception administration
• Act as liaison between executives, employees, and external stakeholders
HR Coordination & Support (Core Function)
• Support HR team in day-to-day HR operations and administrative processes
• Assist with onboarding and induction of new employees (documentation, access, setup
Coordination)
• Maintain employee records, HR files, and data accuracy in HR systems
• Coordinate interview scheduling, candidate visits, and recruitment logistics
• Support HR communications, announcements, and internal employee engagement
activities
• Assist in tracking attendance, leave records, and HR compliance documentation
• Coordinate with payroll/HR operations teams where required
Office & Operations Management
• Oversee general office administration and ensure smooth daily operations
• Manage vendors, office supplies, and service providers
• Coordinate facility management and workspace readiness
• Support procurement requests and administrative budgeting inputs
Meeting & Event Coordination
• Organize leadership meetings, workshops, and internal events
• Coordinate logistics for executive-level sessions and strategic gatherings
• Ensure meeting rooms are prepared with required materials and technology setup
Required Skills & Qualifications
• Bachelor’s degree in Business Administration, HR, or related field
• 5–8 years of experience in executive support, office coordination, or HR administration
• Prior exposure to HR operations or HR coordination is essential
• Strong proficiency in MS Office (PowerPoint, Excel, Outlook)
• Excellent written and verbal communication skills (English and Arabic is MUST)
• High level of professionalism, discretion, and stakeholder management ability
• Strong multitasking and organizational skills
