Overview
Administrative Assistant Jobs in Austin, TX at Nutty Brown Press
Job Summary:
We are seeking a reliable, detail-oriented, and organized individual to manage bookkeeping tasks and administrative functions. This role supports business operations through accounting, vendor management, customer service, and project coordination. The ideal candidate is proactive, tech-savvy, and able to work independently while staying connected with the team remotely.
Essential Responsibilities:
Answer phones and respond to emails
Prepare purchase orders, invoices, and financial reports using QuickBooks
Enter bills and reconcile bank accounts
Maintain organized records and database systems
Open, sort, and respond to incoming correspondence (physical and digital)
Coordinate with vendors, including rate negotiation and purchasing
Support inventory tracking and order fulfillment
Handle assigned administrative and bookkeeping projects in a timely, efficient manner
Provide excellent customer service to clients and partners
Help with scheduling and approving timesheets for support staff
Assist with recruiting, onboarding, and communication of job expectations for new hires
Maintain and improve internal processes and documentation as needed
Qualifications:
Proficiency with QuickBooks and Microsoft Office (Excel, Word, Outlook)
Strong organizational and time management skills
Ability to communicate clearly and professionally (written and verbal)
Previous experience in bookkeeping and office administration
Self-motivated and comfortable working independently in a hybrid environment
Dependable and punctual with availability for morning phone coverage
Compensation:
Hourly rate based on experience
Opportunity to grow in responsibility based on performance
Work Schedule:
Must be available Monday–Friday from 9:00 AM to 5:00 PM to answer phones and handle time-sensitive requests
Job Type: Full-time
Pay: $22.00 – $23.00 per hour
Expected hours: 35 per week
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
No weekends
Work Location: In person
Title: Administrative Assistant
Company: Nutty Brown Press
Location: Austin, TX
Category:
