Overview
Administrative Assistant Jobs in Houston, TX at WALLY SILVA
Title: Administrative Assistant
Company: WALLY SILVA
Location: Houston, TX
Overview
Wally Silva is recruiting for a private real estate development team seeking a detail-oriented and proactive Adminstrative Assistant to support daily operations across administrative, real estate, and investor-facing activities. This role is critical in maintaining organization, improving efficiency, and supporting the team in executing real estate investment and development projects. This is a part time onsite role in Houston, Texas 77008.
Duties
- Greet visitors at the front desk with professionalism and warmth, ensuring a positive first impression
- Directing calls accurately and courteously using proper phone etiquette
- Handle data entry, filing, and document proofreading to maintain organized records and ensure accuracy
- Use Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools to prepare reports, correspondence, and presentations
- Schedule appointments, manage calendars, and coordinate meetings efficiently to optimize team productivity
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping
- Support office management activities including supply inventory, mail distribution, and maintaining a tidy workspace
- Provide exceptional customer support via phone or email, addressing inquiries promptly and professionally
- Perform clerical duties such as copying, scanning, and organizing documents to streamline office operations
- Maintain confidentiality of sensitive information while managing administrative responsibilities
Qualifications
- Proven experience in an office environment or as an administrative assistant with strong clerical skills
- Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and basic computer literacy
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
- Strong typing skills with attention to detail for proofreading and data entry tasks
- Experience with phone etiquette standards
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Knowledge of QuickBooks or bookkeeping experience is a plus but not required
- Previous experience in customer service or as a receptionist
- Demonstrated time management skills with the ability to handle multiple responsibilities simultaneously
- Personal assistant or office management experience will be considered an asset
Join us in this exciting role where your organizational talents will make a meaningful impact! We value energetic professionals committed to excellence who thrive in collaborative environments. This paid position offers an opportunity to develop your skills while supporting a vibrant team dedicated to success in real estate development.
