Overview
Administrative Assistant Jobs in Madeira Island, Portugal at Lancelot Productions Lda
Title: Administrative Assistant
Company: Lancelot Productions Lda
Location: Madeira Island, Portugal
Join Our Team as an Administrative Assistant at Lancelot Productions!
About Star Entertainment:
Star Entertainment is a leading event production company dedicated to creating unforgettable experiences for our clients and their guests. With a focus on creativity, innovation, and attention to detail, we specialize in delivering exceptional events that exceed expectations. From corporate conferences and product launches to gala dinners and live performances, Star Entertainment has a proven track record of success in producing memorable occasions. Our team is passionate about bringing visions to life and ensuring every event is executed flawlessly from start to finish.
Job Responsibilities:
As an Administrative Assistant at Lancelot Productions, you will play a vital role in ensuring the smooth operation of our office and supporting our event production team. Your responsibilities will include:
Managing day-to-day company operations, including handling administrative tasks that could be from different areas such as: accounting, HR, logistics, etc.
Assist with venue communication, liaising with venues to negotiate contracts, secure bookings, and coordinate event logistics.
Collaborating with the event production team to gather venue requirements, ensuring all event needs are met and exceeding client expectations.
Assisting with office budgets and expenses, tracking expenditures, and identifying cost-saving opportunities.
Assisting with event planning and coordination, including vendor management, scheduling, and logistics.
Supporting HR functions such as recruiting, onboarding, and employee relations.
Maintaining office systems and procedures to ensure efficiency and productivity.
Providing administrative support to senior management as needed.
Qualifications:
We are seeking a candidate with the following qualifications:
Proven experience as an Administrative Assistant or similar role, preferably in the event production industry.
Strong communication and negotiation skills, with the ability to effectively communicate with colleagues, venues and vendors.
Excellent organizational and multitasking abilities, with a keen eye for detail.
Proficiency in office software, including Microsoft Office Suite and Google Workspace.
Experience managing budgets and expenses.
Ability to work independently and as part of a team in a fast-paced environment.
Flexibility and adaptability to handle changing priorities and deadlines.
A proactive and resourceful attitude, with a passion for delivering exceptional service.
Fluency in both, written and spoken English.
Knowledge of the event industry and venue operations is a plus.
If you’re ready to take on a dynamic role in event production, apply now!
