Overview
Administrative Assistant Jobs in Foster City, CA at ApTask
Title: Administrative Assistant
Company: ApTask
Location: Foster City, CA
Pay Rate: $42/hr w2
Provides administrative support to an executive and select team members for calendar management and travel arrangements.
Manage new hire and contract worker onboarding process to include scheduling introductory meetings, initiate IT onboarding equipment ordering, request/assign workspace.
Process POs using SAP system.
Prioritize workload involving multiple projects, timelines over several time zones.
Familiar and verse at using software programs (MS Office, Teams and SharePoint Online).
Under manager’s direction, create draft reports, documents, presentations, and templates using raw data. Incumbent may also gather data using internet searches.
Responsible for coordinating events which includes the planning, organizing and implementation of several event activities.
Liaise with guests to assess needs and coordinate activities such as travel, hotel, expense reports and tools and materials for presentations.
Correspond directly with vendors/suppliers.
Act as a resource to other administrative assistants and have working knowledge as back up to the Administrative Coordinator if they are out of the office.
Keep the bigger picture in mind and influence workflows accordingly.
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