Overview
Administrative Assistant Jobs in San Mateo, CA at Elio
Title: Administrative Assistant
Company: Elio
Location: San Mateo, CA
About Elio
Elio is building next-generation sensing systems that combine advanced optics and AI to transform light into structured, actionable information. Our platform uses real-time machine learning to extract rich physical signals beyond traditional imaging, enabling deeper insight and better decision making. While our first applications are in biology and drug discovery, the technology is designed to extend across industries including robotics, where understanding complex physical environments is critical.
At Elio, you’ll join a team of curious, driven builders working at the intersection of optics, AI, and real world impact. We thrive on solving complex challenges, moving quickly, and pushing the boundaries of how machines understand the physical world. If you’re excited by cutting edge technology, hands-on problem solving, and the opportunity to help shape a rapidly growing company, we’d love to hear from you.
Role Description
We are looking for a highly organized and proactive Administrative Assistant to support the Head of Operations across a wide range of day-to-day business activities. This role will help keep company operations running smoothly by coordinating administrative tasks, managing information, supporting internal processes, and assisting with recruiting efforts as the company grows. The position will also play an important role in ensuring a smooth and efficient hiring process while supporting the overall operational needs of the organization.
Responsibilities
- Support the Head of Operations in coordinating and executing day-to-day administrative, operational, and office management activities across the organization.
- Support recruiting efforts by screening resumes, coordinating interviews, communicating with candidates, and helping manage the hiring process to ensure a smooth and efficient experience for both candidates and hiring managers.
- Assist with employee related administrative processes and internal communications.
- Track action items, follow up on deadlines, and help drive operational execution.
- Support special projects and other administrative needs as the company grows.
Qualifications
- 1+ years of administrative, executive assistant, office management, or operations support experience.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and work independently.
- Proficiency with common business tools such as Google Workspace, Microsoft Office, and collaboration platforms.
- Strong "can-do" attitude, resourcefulness, and a willingness to get things done.
- Professional, reliable, with a service-oriented mindset.
