Overview
ADMINISTRATIVE ASSISTANT Jobs in Brookhaven, GA at City Of Brookhaven Ga
Full Job Description
Department: Parks & Recreation
Pay Grade: 105
FLSA Status: Non-Exempt
JOB SUMMARY
Under the general direction of the designated supervisor, this position is responsible for a wide variety of routine clerical and administrative duties including: taking, referring, and handling incoming messages; maintaining manual and computer files; and other projects and duties as assigned.
ESSENTIAL JOB FUNCTIONS:
Handles incoming inquiries and requests; answers the telephone; routes and returns telephone calls; files; types forms and applications.
Coordinates calendar events to include planning/scheduling appointments, meetings, and interviews; updates on a regular basis; contacts parties involved as appropriated.
Distributes daily mail and handles all out-going mail.
Accepts, receives, and/or collects payments.
Maintains confidential documents, reports, correspondence and calls.
Files correspondence and other documents.
Maintains inventory of departmental supplies and initiates orders for new or replacement materials.
Processes/posts and maintains logs and reports that must be signed or initiated.
Collects fees and prepares for deposits.
Performs other related duties as required or assigned.
MINIMUM REQUIREMENTS TO PERFORM WORK:
Requires a High School diploma;
Minimum of two (2) year performing work related to the described duties;
Or equivalent education, and/or experience; and
Requires a valid State of Georgia Driver’s License.
KOWLEDGE, SKILLS AND ABILIITIES:
Knowledge of all City departments, their functions, and contact information.
Knowledge of departmental policies and procedures.
Skilled in operating modern office equipment.
Skilled in oral and written communications.
Ability to handle multiple interruptions and adjustments to priorities throughout the day.
Ability to multi-task.
Ability to use tact and courteousness in dealing with the general public in person or by phone, as well as employees of the various City departments in all types of contacts arising during daily work activities.
Ability to write reports and business correspondence.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to understand and carry out oral and written instructions.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit; talk and hear; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
The employee is occasionally required to walk.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
While performing the duties of this job, the employee sits in an office or computer room.
Title: ADMINISTRATIVE ASSISTANT
Company: City Of Brookhaven Ga
Location: Brookhaven, GA
Category:
