Overview
Administrative Assistant Jobs in New York City Metropolitan Area at Orsid New York
Title: Administrative Assistant
Company: Orsid New York
Location: New York City Metropolitan Area
Overview
The Onsite Administrative Assistant, “OAA” role is responsible for providing onsite administrative support to a 480+ Unit Upper West Side residential apartment community and management office. The OAA will be a client-facing and customer service-oriented role responsible for interfacing with building residents who visit the management office. This position requires in person attendance Monday through Friday.
Salary Range
$58K – $60K
Responsibilities
Duties may include but not be limited to the following:
- Provide solution-oriented, friendly but exceptional customer service while adhering to established policies and practices
- Prepare and disseminate correspondence
- Scheduling and calendar management
- Track and support special projects
- Amenity administration
- Manage reimbursement and expense requisitions
- Compile meeting materials and documents (copying, scanning, printing)
- Assist and work closely with the Onsite Management staff and other personnel
- Manage incoming calls and communications and assist Management Office visitors
- Provide administrative support for building employees and new employee onboarding
- Assist with community social activity planning and implementation
- Provide timely and clear communication to colleagues as new issues arise or evolve
- Assist residents with billing related inquiries
- Assist Management Office staff with preparation for monthly meetings, Annual Meetings and other meetings as needed
- Maintain corporate files, in company databases or physical files in the office
- Provide general administrative support to the onsite management office as needed
Qualifications
- Excellent written and verbal communication skills
- 5+ years of professional experience in a support role or similar, ideally from a customer service-oriented business
- Ability to multi-task, organize, and prioritize work in a very fast paced ever-changing environment
- Basic working knowledge of Microsoft Office products
- Knowledge of BJ Murray, OnBase and Avid are a plus but training will be provided
Benefits
- Competitive benefits package
- Opportunity to earn extra income by providing administrative support at evening meetings
- Summer Fridays – Memorial Day to Labor Day
- Occasional opportunity to flex working hours, with approval
- Pleasant work environment
