Overview
Administrative Assistant Jobs in Houston, TX at Airswift
Title: Administrative Assistant
Company: Airswift
Location: Houston, TX
Our client, a major Oil and Gas company, is looking for an Administrative Assistant work on a 4 months contract in Houston, TX
Key Responsibilities
- Manage conference room bookings and floor activities
- Control access to the secured floor and oversee the visitor system.
- Must operate in accordance with the enhanced security protocols recently implemented on the 49th floor.
- Maintain executive areas, including the refrigerator and conference rooms
- Handle mailings and entry of floor maintenance requests
- Provide support to assistants as needed, with priority given to relief coverage for the Upstream President and DM&C President desks.
- Manage distribution list
- Assist with high-level events and meetings on the 49th floor, including catering
- Other misc. tasks
- Additional Responsibilities
- Emergency Preparedness: Familiarity with building safety protocols and ability to assist during drills or incidents.
- Technology Support: Basic troubleshooting for conference room AV equipment.
- Vendor Coordination: Liaise with catering and maintenance vendors for events and repairs
Qualifications & Skills
- Minimum 8-10 years of receptionist or administrative experience.
- Executive level support, Professional appearance, C-Suite experience within a large company, Understanding of Corporate office setting.
- GOOD TO HAVE: Confident using AI/Copilot, Learning and Leading digital development, Top executive communication, Leadership skills.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication.
- Proficiency in Microsoft Office Suite and visitor management systems.
- Experience using or be willing to be trained using CoPilot (AI tool) to use and influence the toolAbility to maintain confidentiality and handle sensitive information.
- Professional demeanor and polished appearance.
